Practically Speaking About Cloud Computing: Google Apps Part IV

Google Apps Part IV: Google Apps Administration

For the Administrators, Google Apps is easy to set-up, deploy and manage. Administrators can set-up Google Apps for any new domain or existing domain; either create a new mail set-up or migrate the existing set-up.

For those migrating from Microsoft Exchange, there is a migration tool which can migrate email, contacts and calendar data from on-premise and hosted Microsoft Exchange to Google Apps, whether you have just a few users or tens of thousands. You can also migrate data from PST files and IMAP servers (Novell GroupWise or Gmail) using this tool. Perform a centrally managed bulk migration of users; selectively migrate email, calendar or contacts (or any combination thereof); migrate in phases for very large migrations. If you are migrating an existing domain, both C Name and MX records need to be changed with your domain registrar.

Migrating the old mails and data:

There are several ways to migrate the old mail, contact list etc., to the new Google Apps Mail set-up. One can check up Apps Admin help to find a suitable easy way. There are also third party service providers’ help in set- up and migration job. LTech is one such service provider who helps companies migrate to Google Apps.

Managing Email and Users:

Managing users and groups is done by administrators who have access to control panel. There can be more than one administrator. Creating new users, groups or deleting users, suspending the user account is easily done through the control panel. For creating new users in bulk, admin can use the method of uploading information (for around 500 users at a time) with a CSV file using the bulk account update method. This method can also be used to update existing accounts in addition to creating new accounts. Administrators can set-up mobile device (like Blackberry, iPhone, Windows Mobile, Android etc.,) access for users.

Spam Protection:

Message Security for Google Apps, powered by Postini, helps businesses and organizations using Google Mail to meet security and compliance requirements, and enables administrators to configure email spam, virus and content policies and filters on a domain-wide level.

All Google Apps users have Gmail’s enterprise-caliber spam filtering already. This spam protection occurs (and can be managed) on each user’s account.

Performance Information through Dashboard:

Google Apps Status Dashboard offers performance information about Google Apps Services. For the administrators, this dashboard is helpful in finding whether there is any issue with the Google Apps Services.

Google Apps Marketplace:

Google Apps Marketplace is new development in this year. Web based applications required by enterprises are made available through marketplace. There are several thousands of products available in various categories.

Conclusion:

Google Apps has helped companies of all sizes, in every industry, in every corner of the world save time and money and improve how they work together securely. In addition, educational institutions and Government organizations are adopting this cloud service and benefiting! A really great cloud service!!

By Glenn Blake

About Glenn Blake

Glenn Blake is a writer for CloudTweaks and has been writing about technology trends for over 25 years.

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