Document Security: Cloud Collaboration and Mobility

Document Security: Cloud Collaboration and Mobility

It is no secret that the cloud, combined with today’s mobile technologies, has had a huge impact on how the world does business. The ability to send documents, update presentations and check email from tablets and other mobile devices from anywhere, at any time, offers many cost and time saving benefits. And with Gartner’s recent prediction that more than 100 million media tablets will ship worldwide in 2012, updating and sharing documents on the go will become even more common. As this trend continues to grow, it is important to consider the risks and take the proper steps to protect your company’s most sensitive information.

What are the risks?

There are a few aspects of document sharing via mobile devices that should be considered when determining a company’s level of vulnerability. Companies should ask the following:

1. What happens if an important document is sent to the wrong person by mistake? Over 80 percent of data leaks are accidental. For instance, the wrong recipient can be copied on a sensitive email or an employee could attach the wrong document to an email by mistake.

2. What security measures are in place once a document has left the organization? There are a number of solutions for securing information that is shared internally, but those security measures no longer apply once the document has left the organization. Also, consider what might happen if a hacker or disgruntled employee gains access to the company’s IT infrastructure.

3. What happens if an executive’s laptop or mobile device is lost or stolen? If sensitive information is accessible from the device, it can wind up being leaked to the media or shared with competitors, which can be costly and embarrassing.

Protection that extends beyond the mobile device

If your company issues mobile devices to its employees, you most likely use a mobile device management (MDM) solution, but most MDM solutions do not provide protection for documents that live on tablets and mobile devices. MDM solutions can remotely wipe a device clean, but only if the device is managed by the enterprise. If an employee uses a personal device for business, an MDM solution is completely ineffective. To truly protect a company’s most sensitive information, employ a solution that allows you to have complete control over the lifecycle of a document.

Most data that is shared via tablets and smartphones is done so due to its high priority. Often, this data is mission-critical and would cause great concern if it were to be shared with an outside party. While you can’t prevent an employee’s mobile device from being lost or stolen, you can implement a solution that gives you the ability to destroy the documents contained on the device in the event that the mobile device is compromised. Your document security solution should also allow you to track the lifecycle of a document so you are always aware of who has read, printed or forwarded the information. That way you can track any data breach or leak attempts back to the source and destroy the document at a moment’s notice if needed.

A company’s intellectual property is its most precious resource and businesses need to keep its safety top of mind. The most secure solutions are the ones that will keep up with the ever growing advances in cloud technology, especially when dealing with a mobile workforce.

By Adi Ruppin, Vice President of Business Development at WatchDox

WatchDox is a provider of document control, tracking and protection solutions that enable the confidential sharing of important or sensitive documents in an easy and secure way.

Follow Us!

CloudTweaks

Established in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of the excellent CloudTweaks articles are provided by our own paid writers, with a small percentage provided by guest authors from around the globe, including CEOs, CIOs, Technology bloggers and Cloud enthusiasts. Our goal is to continue to build a growing community offering the best in-depth articles, interviews, event listings, whitepapers, infographics and much more...
Follow Us!

Sorry, comments are closed for this post.

Join Our Newsletter

Receive updates each week on news, tips, events, comics and much more...

Can I Contribute To CloudTweaks?

Yes, much of our focus in 2015 will be on working with other influencers in a collaborative manner. If you're a technology influencer looking to collaborate with CloudTweaks – a globally recognized leader in cloud computing information – drop us an email with “tech influencer” in the subject line.

What is the 12/12 Program?

This program is designed to better handle the thousands of requests we receive from people looking to submit articles. The 12/12 program is the commitment of 12 articles delivered over a 12-month period.  

Wait! What if I just want to submit one article?

Our popular pay as you go sponsorship program provides the flexibility to submit as you wish and is designed for all budgets.

Contributors

Cloud Infographic – Wearable Tech And Preventative Healthcare

Cloud Infographic – Wearable Tech And Preventative Healthcare

Wearable Tech And Preventative Healthcare There are so many exciting new opportunities available to utilize wearable technology in the future.  Areas such as nanotechnology disease monitoring, crowdfunding to wearable accessories are some excellent examples of the potential. Estimates vary, but appear to suggest that the market will produce between $14-50 Billion over the next few years. Included below

Ten Tips For Successful Business Intelligence Implementation

Ten Tips For Successful Business Intelligence Implementation

Ten Tips for Successful Business Intelligence Implementation The cost of Business Intelligence (BI) software goes far beyond the purchase price. Time spent researching, implementing, and maintaining your BI investment can snowball quickly and mistakes are often expensive. Your time is valuable – save it by learning from other businesses’ experiences. We’ve compiled the top ten

Knots And Cloud Service Providers

Knots And Cloud Service Providers

How Do These Two Compare? In Boy Scouts, I learned how to tie knots. The quickest knot you can tie is the slipknot. It’s very effective for connecting one thing to another via the rope you have. It was used in setting up tents, mooring boats to docks temporarily and lifting your food up into

Big Data

To Have and Have Not: Big Data Initiatives In Developing Countries

To Have and Have Not: Big Data Initiatives In Developing Countries

Big Data Initiatives In Developing Countries The poor of the developing countries are becoming increasingly connected, to the point where they too are part of the Big Data revolution that’s happening across the globe. It didn’t come with laptops, though, as some supposed it would. Whereas it costs a fortune to connect broadband to a

Big Data In Your Garden: Initiatives For Better Understanding Nature

Big Data In Your Garden: Initiatives For Better Understanding Nature

Big Data in Your Garden Big Data and IoT initiatives are springing up all across the globe, making cities, protesters–and just about everything else–smarter. However, thus far there’s been little attention paid to the interactions between these bizarre technologies and living things other than humans. Biology, that is, human biology is one field where Big

Who Holds the Key to the City: Big Data and City Management

Who Holds the Key to the City: Big Data and City Management

Big Data and City Management Cities like New York, Madrid, and especially Rio de Janeiro are augmented with Big Data-powered initiatives that range from combating crime with predictive analytics (New York & Madrid) to providing real-time data for improved management. Although Big Data is no panacea and is mainly used in conjunction with a greater

Internet of Things

Where’s the Capital of the Internet of Things?

Where’s the Capital of the Internet of Things?

Where’s the Capital? We all know the capitals of fashion are London, New York and Paris, while the capital of film is Hollywood (or Bollywood!) – but what’s the new capital of the internet? Specifically, the internet of things? The answer – according to new research by Ozy – might surprise you. It’s not Tokyo, Seoul,

Smart Cities – How Big Data Is Changing The Power Grid

Smart Cities – How Big Data Is Changing The Power Grid

Smart Cities And Big Data As Anthony Townsend argues in his SMART CITIES, even though the communications industry has changed beyond recognition since its inception, the way we consume power has remained stubbornly anachronistic. The rules of physics are, of course, partially to blame, for making grid networks harder to decentralize, as opposed to communication

Aggregated News

Popular News Sources

Why Microsoft CEO Satya Nadella Loves What Steve Ballmer Once Despised

Why Microsoft CEO Satya Nadella Loves What Steve Ballmer Once Despised

“I don’t want to fight old battles,” says Microsoft CEO Satya Nadella. “I want to fight new ones.” It’s Sunday evening, and Nadella is sitting in a glass-enclosed room at the back of a Japanese restaurant in San Francisco’s North Beach neighborhood, eating sushi with a few reporters. The post Why Microsoft CEO Satya Nadella Loves

Apple sales soar after record-breaking iPhone 6 and 6 Plus launch

Apple sales soar after record-breaking iPhone 6 and 6 Plus launch

The US tech giant reported a 16 per cent jump in iPhone sales between July and September, and the strongest growth in Mac computer shipments in years. Read the source article at dailymail.co.uk About Latest Posts Follow Us!CloudTweaksEstablished in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of

Q&A: Intel’s Take on Chinese Startups, Innovation

Q&A: Intel’s Take on Chinese Startups, Innovation

Intel’s venture-capital arm on Tuesday said it would be investing $28 million in five Chinese startups that work on new technologies ranging from wearable devices to iris detection. It is Intel Capital’s first infusion from a $100 million China fund launched in April … Read the source article at WSJ Blogs About Latest Posts Follow Us!CloudTweaksEstablished in 2009, CloudTweaks.com is recognized