Why You Have To Take Advantage Of Cloud Email

Why You Have To Take Advantage Of Cloud Email

In general, when an entity has its own server, it is but expected that it will also have its own email system. With the popularity of web based services, instead of having the domain name as the suffix of the email address, the service name becomes the suffix. Thus, yourname@yahoo.com or yourname@gmail.com has become popular. A lot of cloud email service suppliers can now provide domain name as your suffix in the email address. Therefore, when you take advantage of such service, your email recipients will see yourname@domain-name.com as your email address even though the email came not from your server but from the server of the cloud email service.

When you host your emails in your own server, you can choose the features you want. Any private data you have will be kept in your own server. You can utilize open source and free software for better transparency. Migration to a new system is also easier. However, when you subscribe to cloud email service, you don’t need to maintain or upgrade the software and neither will you worry about spam emails. When you buy from good email service providers, you can enjoy speed and functionality which you may not enjoy when you host your email to your own server. Also, you can easily change your setup or rebrand when you have cloud email. The choice of email hosting is usually dependent on the kind of technical support you need, how large your user base is, and your budget for the service.

If you have a dedicated server, a lot of ways are available for you in accessing and storing your emails. POP3 is a method wherein your email client from your computer will communicate with the mail server. The mail server will then authenticate the request for the email client to download any recent email messages you have. In general, the administrator can set whether or not the mail server will delete the messages from the server once they have been downloaded by the email client. The IMAP, on the other hand, doesn’t delete the messages and allows you to access the emails remotely. IMAP still uses an email client but the messages are not stored on your computer because only headers are downloaded by IMAP. When you click an email from your inbox, the IMAP then retrieves that email for you to read. Because of this, you can use different computers to access your emails and in all those computers you’ll see similar messages.

Webmail, which is locally hosted, can be accessed through various control panels of web hosting providers. There are also some sites offering free download and use of their control panel. Webmail of this kind takes advantage of the same IMAP technology. However, with webmail, you can use the web browser in logging to your email. You won’t need any software to install in your computer. With webmail, you still have to manage your mail server the same you do for POP3 or IMAP.

Cloud mail, on the other hand, takes advantage of cloud computing technology. This is very much the same service Gmail is offering you. However, there are some cloud email providers who can offer you email addresses with your own domain name for branding purposes. With cloud mail, your provider will be responsible for mail server and spam management but in essence your data is owned by them because it is hosted on their servers.
Because of the popularity of cloud computing, cloud email has become one of the options of entities today. This service can be setup and used easily. You don’t have to worry about viruses and spam because your cloud email provider will take charge of them. The service is also relatively inexpensive and can be accessed with any web browser from any device. Most users are also familiar with the service because of the popularity of Yahoo and Gmail emails.

Common disadvantages of cloud email include security and privacy. Since the email service is provided by a 3rd-party provider, you are dependent on them. Before obtaining cloud email service, you have to ensure that your data are kept secure and private by your provider. Otherwise, you’ll be facing various problems for your organization. Because the email service is owned and operated by your service provider, you just have to accept whatever applications they provide you. They can also change the applications any time they want.

Another disadvantage of cloud email is that you may have a problem if you want to terminate the email service with your current provider. Thus, before signing up with a cloud email supplier, you have to ensure that you can have your data in a format which is easily accessed by your new email provider so that you can still access your old email even if you have a new supplier. Costs can be both an advantage and disadvantage. Just as previously mentioned, subscription fee is relatively cheap. However, you have to pay the subscription continuously to avail of the email service. As long as the business or organization is still in existence, you have to pay subscription fee for you email service.

Florence G. de Borja

Sorry, comments are closed for this post.

The Meaning Of Secure Business Agility In The Cloud

The Meaning Of Secure Business Agility In The Cloud

Secure Business Agility In The Cloud As cloud continues to accelerate business delivery and shift away the balance of power from IT and InfoSec to business users, organizations need to find ways to ensure that security is part of a business process rather than an afterthought. Today’s organizations are transacting some of their most valuable…

The Cloud on Your Terms – What to look for in an EFSS Provider

The Cloud on Your Terms – What to look for in an EFSS Provider

The Cloud on Your Terms Your company has a mandate to go to the cloud and now it’s time to decide which services to use to help your business grow. You might be wearing several hats or you might be a dedicated IT professional and the responsibility has now been handed to you. So what…

Cloud Computing: On The Fringe or Mainstream?

Cloud Computing: On The Fringe or Mainstream?

Cloud Computing Revenue Numbers Imagine that your viewpoint is shared by 5% of people. You’d be in a fringe political party, perhaps, or share a fondness for some obscure sport or hobby. Or you’d be a proponent of Cloud Computing. Because the reality is that after many years of technical development, entrepreneurial freneticism, and big-company marketing,…

Cyber Physical Systems (CPS) And BYOD Security

Cyber Physical Systems (CPS) And BYOD Security

Cyber Physical Systems (CPS)  Technology has changed the world radically. But, to date, the world hasn’t changed as fast as technology to. There are a couple of concepts that are concerning as we head into the reality of CPS-deployed systems. The first is that standards don’t exist. Many companies are considering the Bring Your Own…

How To Choose The Right Cloud Security Package For Your Business

How To Choose The Right Cloud Security Package For Your Business

How To Choose The Right Cloud Security Package The questions you need to ask yourself when deciding on the right cloud security solution for a growing organisation Not sure which cloud security package will be the best fit for your business? Check out our guide to choosing a service that’s going to meet your needs…

How Successful Businesses Ensure Quality Team Communication

How Successful Businesses Ensure Quality Team Communication

Quality Team Communication  (Sponsored post courtesy of Hubgets) Successful team communication and collaboration are as vital to project and overall business success as the quality of products and services an organization develops. We rely on a host of business tools to ensure appropriate customer interactions, sound product manufacturing, and smooth back-end operations. However, the interpersonal relationships…

Featured Sponsored Articles
How To Develop A Business Continuity Plan Using Internet Performance Management

How To Develop A Business Continuity Plan Using Internet Performance Management

Internet Performance Management Planning CDN Performance Series Provided By Dyn In our previous post, we laid out the problems of business continuity and Internet Performance Management in today’s online environment.  In this article, we will take a look at some of the ways you can use traffic steering capabilities to execute business continuity planning and…

Featured Sponsored Articles
Optimizing Digital Marketing Through Accessibility & Aesthetics

Optimizing Digital Marketing Through Accessibility & Aesthetics

Optimizing Digital Marketing In The Cloud Marketers are constantly looking for better ways to tantalize and engage customers, and there’s no space more competitive than the digital universe. Deliberating over pleasing layouts, effective calls to action, site responsiveness, and much more, digital marketers have more than enough to keep themselves busy without understanding the intricacies…

Featured Sponsored Articles

CloudTweaks is recognized as one of the leading influencers in cloud computing, infosec, big data and the internet of things (IoT) information. Our goal is to continue to build our growing information portal by providing the best in-depth articles, interviews, event listings, whitepapers, infographics and much more.

Sponsor