How To Prevent Google Apps Data Loss

How To Prevent Google Apps Data Loss

According to Google, more than 4 million businesses use Google Apps. It provides core collaboration and communication tools like Gmail, Calendar, Contacts and Drive. In this context, it is obvious that business users trust Google’s cloud to run critical parts of their data and systems. Google Apps includes critical security features and disaster recovery capabilities specifically designed to keep data safe and secure. But I want to make it clear that all these features are created to recover from the disasters that affect data from system failures, not from those that affect your business, like human error.

If one of your employees accidentally deletes a shared calendar, a contact or a document, Google can’t help you get your data back. It cannot protect you from data loss due to human error.

According to a recent study, internal issues cause more data loss than outside factors. 39% of organizations in the study said negligence was the root cause of data loss. In virtualized environments, the human error rate rises to an alarming 65%. But, nobody’s perfect. People delete things by mistake. Even the best employees make mistakes. It will happen, so you need to be prepared for it.

What are the risks of losing critical business data?

In 2011, over 50% of the 250 companies surveyed by Cibecs had lost business critical data. The Ponemon Institute, which studies business privacy practices, examined in their Business Impact of Data Breach survey the responses of more than 700 US-based C-level executives and managers in mid-size to large businesses.

According to the study, organizations experiencing a data loss:

  • report loss of customers (74%)
  • faced potential litigation (59%)
  • faced potential fines (59%)
  • experienced a decline in share value (32%)

There are many recommendations across the Web to prevent data loss, but when it comes to human error, the best defense is an independent Google Apps backup provider.

Google Apps independent backup provider – Is it worth the investment?

As I said before, Google can recover from its own disasters but provides nothing to help your business to recover from its own.

Here are just some of the reasons you should think before deciding if it’s worth baking-up your data:

  • Financial liability
  • Reputation damage
  • Legal sanctions
  • Customer service nightmares
  • Employee lost confidence in your business

Plus, recovery takes time, human and financial resources and it disrupts your normal business activities. If you take into account the value of your business data, the cost and the impact of lost data, and the cost of recovery, backing up your data in Google Apps is an affordable technology investment.

An independent Google Apps backup provider that we found is Spanning, a cloud-based application that backs up Google Apps data regularly so that you always have an up-to-date copy of your files.

By Rick Blaisdell

Follow Us!

CloudTweaks

Established in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of the excellent CloudTweaks articles are provided by our own paid writers, with a small percentage provided by guest authors from around the globe, including CEOs, CIOs, Technology bloggers and Cloud enthusiasts. Our goal is to continue to build a growing community offering the best in-depth articles, interviews, event listings, whitepapers, infographics and much more...
Follow Us!

Sorry, comments are closed for this post.

Join Our Newsletter

Receive updates each week on news, tips, events, comics and much more...

Can I Contribute To CloudTweaks?

Yes, much of our focus in 2015 will be on working with other influencers in a collaborative manner. If you're a technology influencer looking to collaborate long term with CloudTweaks – a globally recognized leader in cloud computing information – drop us an email with “tech influencer” in the subject line.

Please review the guidelines before applying.

Contributors

Cloud Infographic – Wearable Tech And Preventative Healthcare

Cloud Infographic – Wearable Tech And Preventative Healthcare

Wearable Tech And Preventative Healthcare There are so many exciting new opportunities available to utilize wearable technology in the future.  Areas such as nanotechnology disease monitoring, crowdfunding to wearable accessories are some excellent examples of the potential. Estimates vary, but appear to suggest that the market will produce between $14-50 Billion over the next few years. Included below

Ten Tips For Successful Business Intelligence Implementation

Ten Tips For Successful Business Intelligence Implementation

Ten Tips for Successful Business Intelligence Implementation The cost of Business Intelligence (BI) software goes far beyond the purchase price. Time spent researching, implementing, and maintaining your BI investment can snowball quickly and mistakes are often expensive. Your time is valuable – save it by learning from other businesses’ experiences. We’ve compiled the top ten

Knots And Cloud Service Providers

Knots And Cloud Service Providers

How Do These Two Compare? In Boy Scouts, I learned how to tie knots. The quickest knot you can tie is the slipknot. It’s very effective for connecting one thing to another via the rope you have. It was used in setting up tents, mooring boats to docks temporarily and lifting your food up into

Aggregated News

Popular News Sources

Storage Considerations for SharePoint Backups

Storage Considerations for SharePoint Backups

Storage Considerations for SharePoint Backups Wednesday, October 29, 2014 @ 9:00 am/12:00pm ET. Backup and Restore of a SharePoint environment can be a complex endeavor as the product consists of multiple components running at various tiers, each with their own backup and restore requirements. In addition, SharePoint documents are stored as Binary Large Objects (BLOBs) in

OpenDNS Deployment Leads to Twenty-Fold Decrease in Malware Infections at Hamamatsu

OpenDNS Deployment Leads to Twenty-Fold Decrease in Malware Infections at Hamamatsu

Decreases in Malware Infections at Hamamatsu OpenDNS, a leading provider of cloud-delivered security, today announced that it has enabled Hamamatsu, a Japanese manufacturer of optical sensor technologies, to virtually eliminate malware infections across its U.S. Read the source article at Finance News About Latest Posts Follow Us!CloudTweaksEstablished in 2009, CloudTweaks.com is recognized as one of the

IBM and Microsoft – What Are They Doing With The Hybrid Cloud?

IBM and Microsoft – What Are They Doing With The Hybrid Cloud?

What Are They Doing With The Hybrid Cloud? “Microsoft is committed to helping enterprise customers realize the tremendous benefits of cloud computing across their own systems, partner clouds and Microsoft Azure,” said Scott Guthrie, executive vice president,Cloud and Enterprise, Microsoft. “With this … Read the source article at CNNMoney About Latest Posts Follow Us!CloudTweaksEstablished in 2009, CloudTweaks.com is recognized