How To Prevent Google Apps Data Loss

How To Prevent Google Apps Data Loss

According to Google, more than 4 million businesses use Google Apps. It provides core collaboration and communication tools like Gmail, Calendar, Contacts and Drive. In this context, it is obvious that business users trust Google’s cloud to run critical parts of their data and systems. Google Apps includes critical security features and disaster recovery capabilities specifically designed to keep data safe and secure. But I want to make it clear that all these features are created to recover from the disasters that affect data from system failures, not from those that affect your business, like human error.

If one of your employees accidentally deletes a shared calendar, a contact or a document, Google can’t help you get your data back. It cannot protect you from data loss due to human error.

According to a recent study, internal issues cause more data loss than outside factors. 39% of organizations in the study said negligence was the root cause of data loss. In virtualized environments, the human error rate rises to an alarming 65%. But, nobody’s perfect. People delete things by mistake. Even the best employees make mistakes. It will happen, so you need to be prepared for it.

What are the risks of losing critical business data?

In 2011, over 50% of the 250 companies surveyed by Cibecs had lost business critical data. The Ponemon Institute, which studies business privacy practices, examined in their Business Impact of Data Breach survey the responses of more than 700 US-based C-level executives and managers in mid-size to large businesses.

According to the study, organizations experiencing a data loss:

  • report loss of customers (74%)
  • faced potential litigation (59%)
  • faced potential fines (59%)
  • experienced a decline in share value (32%)

There are many recommendations across the Web to prevent data loss, but when it comes to human error, the best defense is an independent Google Apps backup provider.

Google Apps independent backup provider – Is it worth the investment?

As I said before, Google can recover from its own disasters but provides nothing to help your business to recover from its own.

Here are just some of the reasons you should think before deciding if it’s worth baking-up your data:

  • Financial liability
  • Reputation damage
  • Legal sanctions
  • Customer service nightmares
  • Employee lost confidence in your business

Plus, recovery takes time, human and financial resources and it disrupts your normal business activities. If you take into account the value of your business data, the cost and the impact of lost data, and the cost of recovery, backing up your data in Google Apps is an affordable technology investment.

An independent Google Apps backup provider that we found is Spanning, a cloud-based application that backs up Google Apps data regularly so that you always have an up-to-date copy of your files.

By Rick Blaisdell

Follow Us!

CloudTweaks

Established in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of the excellent CloudTweaks articles are provided by our own paid writers, with a small percentage provided by guest authors from around the globe, including CEOs, CIOs, Technology bloggers and Cloud enthusiasts. Our goal is to continue to build a growing community offering the best in-depth articles, interviews, event listings, whitepapers, infographics and much more...
Follow Us!

Sorry, comments are closed for this post.

Join Our Newsletter

Receive updates each week on news, tips, events, comics and much more...

Can I Contribute To CloudTweaks?

Yes, much of our focus in 2015 will be on working with other influencers in a collaborative manner. If you're a technology influencer looking to collaborate with CloudTweaks – a globally recognized leader in cloud computing information – drop us an email with “tech influencer” in the subject line.

What is the 12/12 Program?

This program is designed to better handle the thousands of requests we receive from people looking to submit articles. The 12/12 program is the commitment of 12 articles delivered over a 12-month period.  

Wait! What if I just want to submit one article?

Our popular pay as you go sponsorship program provides the flexibility to submit as you wish and is designed for all budgets.

Contributors

Cloud Infographic – Wearable Tech And Preventative Healthcare

Cloud Infographic – Wearable Tech And Preventative Healthcare

Wearable Tech And Preventative Healthcare There are so many exciting new opportunities available to utilize wearable technology in the future.  Areas such as nanotechnology disease monitoring, crowdfunding to wearable accessories are some excellent examples of the potential. Estimates vary, but appear to suggest that the market will produce between $14-50 Billion over the next few years. Included below

Ten Tips For Successful Business Intelligence Implementation

Ten Tips For Successful Business Intelligence Implementation

Ten Tips for Successful Business Intelligence Implementation The cost of Business Intelligence (BI) software goes far beyond the purchase price. Time spent researching, implementing, and maintaining your BI investment can snowball quickly and mistakes are often expensive. Your time is valuable – save it by learning from other businesses’ experiences. We’ve compiled the top ten

Knots And Cloud Service Providers

Knots And Cloud Service Providers

How Do These Two Compare? In Boy Scouts, I learned how to tie knots. The quickest knot you can tie is the slipknot. It’s very effective for connecting one thing to another via the rope you have. It was used in setting up tents, mooring boats to docks temporarily and lifting your food up into

Big Data

To Have and Have Not: Big Data Initiatives In Developing Countries

To Have and Have Not: Big Data Initiatives In Developing Countries

Big Data Initiatives In Developing Countries The poor of the developing countries are becoming increasingly connected, to the point where they too are part of the Big Data revolution that’s happening across the globe. It didn’t come with laptops, though, as some supposed it would. Whereas it costs a fortune to connect broadband to a

Big Data In Your Garden: Initiatives For Better Understanding Nature

Big Data In Your Garden: Initiatives For Better Understanding Nature

Big Data in Your Garden Big Data and IoT initiatives are springing up all across the globe, making cities, protesters–and just about everything else–smarter. However, thus far there’s been little attention paid to the interactions between these bizarre technologies and living things other than humans. Biology, that is, human biology is one field where Big

Who Holds the Key to the City: Big Data and City Management

Who Holds the Key to the City: Big Data and City Management

Big Data and City Management Cities like New York, Madrid, and especially Rio de Janeiro are augmented with Big Data-powered initiatives that range from combating crime with predictive analytics (New York & Madrid) to providing real-time data for improved management. Although Big Data is no panacea and is mainly used in conjunction with a greater

Internet of Things

Where’s the Capital of the Internet of Things?

Where’s the Capital of the Internet of Things?

Where’s the Capital? We all know the capitals of fashion are London, New York and Paris, while the capital of film is Hollywood (or Bollywood!) – but what’s the new capital of the internet? Specifically, the internet of things? The answer – according to new research by Ozy – might surprise you. It’s not Tokyo, Seoul,

Smart Cities – How Big Data Is Changing The Power Grid

Smart Cities – How Big Data Is Changing The Power Grid

Smart Cities And Big Data As Anthony Townsend argues in his SMART CITIES, even though the communications industry has changed beyond recognition since its inception, the way we consume power has remained stubbornly anachronistic. The rules of physics are, of course, partially to blame, for making grid networks harder to decentralize, as opposed to communication

Aggregated News

Popular News Sources

New Funding For Acumatica ERP Cloud Business – $13 Million Invested

New Funding For Acumatica ERP Cloud Business – $13 Million Invested

Acumatica ERP Cloud Business Acumatica, a well known ERP cloud services company has raised over $13 millions in new funding led by Bain Capital Owned-MYOB. This is exciting news for the company and demonstrates the high level of adoption and commitment by their clients and partners. This investment validates the market acceptance of the Acumatica solution,” said

Why Microsoft CEO Satya Nadella Loves What Steve Ballmer Once Despised

Why Microsoft CEO Satya Nadella Loves What Steve Ballmer Once Despised

“I don’t want to fight old battles,” says Microsoft CEO Satya Nadella. “I want to fight new ones.” It’s Sunday evening, and Nadella is sitting in a glass-enclosed room at the back of a Japanese restaurant in San Francisco’s North Beach neighborhood, eating sushi with a few reporters. The post Why Microsoft CEO Satya Nadella Loves

Apple sales soar after record-breaking iPhone 6 and 6 Plus launch

Apple sales soar after record-breaking iPhone 6 and 6 Plus launch

The US tech giant reported a 16 per cent jump in iPhone sales between July and September, and the strongest growth in Mac computer shipments in years. Read the source article at dailymail.co.uk About Latest Posts Follow Us!CloudTweaksEstablished in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of