Keep Your Email Archived And Secure In The Cloud

Keep Your Email Archived And Secure In The Cloud

Since social media sites like Facebook and Twitter have become a popular mode for businesses to communicate with consumers and their fanbase, some have wondered, where does this leave the future of email communication? While the number of Tweeters and Facebook users are rising (62 percent), 85 percent of the world is still connected by email, says Reuters.com’s Patricia Reaney. So, why is email still so popular in a world that is taking to social media?

Security

Probably one of the reasons why email is still a popular way to communicate, especially within businesses, is because email is still a more secure and private mode of communication. Recently Google reported that they would not allow the U.S. Government to have possession of information from Gmail and cloud data account users or their emails without a proper warrant for access from U.S. police. Google says this has always been their policy and that they have no plans to change it, reported Wired.com.

Cloud-Based Email

Another reason why email is still a popular way to conduct business between vendors, marketers and IT professionals, is because of the creation of cloud-based email. According to Josh Simon of Atlantic.net, cloud-based email users can easily archive their emails and manage a backup of their correspondence in a secured remote server that exists off-site. Your email client would still use the same SMTP relay (Simple Mail Transfer Protocol), but with a cloud-based email client you can access your company email from outside your company’s building and it’s not reliant on one server. Users can connect to multiple servers.

Long-Term Storage

Whether you opt to use a free cloud-based email provider, like Gmail, or a paid one for your company, the amount of space and the amount of time you wish to archive your correspondence is limitless. Also, cloud-based email clients are far more affordable to use and usually do not charge more for space that is used, said Simon. The cost to manage and organize correspondence on an in-house server is far more costly as well, keeping records at an off-site location assures a company there is always a record of important correspondence. It is kept secure at another location that no one can have access to without company clearance.

Tamper-Free Storage

Simon also notes that keeping your email archived at a third-party location ensures emails are never tampered with. For example, if a legal team wants to archive correspondence and make sure that it can be submitted as evidence in a court of law for any legal issues or even in the event of an audit.

Having a secured, reliable, easy-to-access way to archive your correspondence is essential if you are managing a company, small or large. Keeping a back up of your correspondence with vendors, clients or employees is a great way to assure that you and the people you do business with will always have your communication in a safe and accessible place, in the cloud.

By Kevin Villanueva

Kevin is a financial consultant and advocate for cloud computing solutions, Kevin is always looking for intelligent ways to simplify his clients’ daily business operations.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Comic
The Lighter Side Of The Cloud – Data Merge

The Lighter Side Of The Cloud – Data Merge

By Christian Mirra Please feel free to share our comics via social media networks such as Twitter, Facebook, LinkedIn, Instagram, Pinterest. Clear attribution (Twitter example: via @cloudtweaks) to our original comic sources is greatly appreciated.

The Rise Of Threat Intelligence Sharing

The Rise Of Threat Intelligence Sharing

Threat Intelligence Sharing  Security has been discussed often on CloudTweaks and for good reason. It is one of the most sought after topics of information in the technology industry.  It is virtually impossible to wake up and not read a headline that involves the words “Breached, Hacked, Compromised or Extorted (Ransomware)“. Included (below) is an…

Moving Your Email To The Cloud? Beware Of Unintentional Data Spoliation!

Moving Your Email To The Cloud? Beware Of Unintentional Data Spoliation!

Cloud Email Migration In today’s litigious society, preserving your company’s data is a must if you (and your legal team) want to avoid hefty fines for data spoliation. But what about when you move to the cloud? Of course, you’ve probably thought of this already. You’ll have a migration strategy in place and you’ll carefully…

Higher Education Institutions Increasing Cloud Use In Next 5 Years

Higher Education Institutions Increasing Cloud Use In Next 5 Years

Cloud Computing Advancing Edtech In a new research study by ResearchMoz it’s predicted that the global cloud computing market in higher education will grow steadily at a CAGR of 24.57% over the period 2016 to 2020. Making use of computing resources connected by either public or private networks provides the benefits of scalable infrastructure, greater…

Big Data and AI Hold Greatest Promise For Healthcare Technologies

Big Data and AI Hold Greatest Promise For Healthcare Technologies

Digital Healthcare Executives and Investors Addressed Opportunities and Challenges Facing the Industry New York City – September 21, 2016 – According to a survey of 122 founders, executives and investors in health-tech companies released today by Silicon Valley Bank, big data and artificial intelligence will have the greatest impact on the industry in the year ahead. Healthcare…

Why Security Practitioners Need To Apply The 80-20 Rules To Data Security

Why Security Practitioners Need To Apply The 80-20 Rules To Data Security

The 80-20 Rule For Security Practitioners  Everyday we learn about yet another egregious data security breach, exposure of customer data or misuse of data. It begs the question why in this 21st century, as a security industry we cannot seem to secure our most valuable data assets when technology has surpassed our expectations in other regards.…

HOW THE CFAA RULING AFFECTS INDIVIDUALS AND PASSWORD-SHARING

HOW THE CFAA RULING AFFECTS INDIVIDUALS AND PASSWORD-SHARING

Individuals and Password-Sharing With the 1980s came the explosion of computing. In 1980, the Commodore ushered in the advent of home computing. Time magazine declared 1982 was “The Year of the Computer.” By 1983, there were an estimated 10 million personal computers in the United States alone. As soon as computers became popular, the federal government…

Staying on Top of Your Infrastructure-as-a-Service Security Responsibilities

Staying on Top of Your Infrastructure-as-a-Service Security Responsibilities

Infrastructure-as-a-Service Security It’s no secret many organizations rely on popular cloud providers like Amazon and Microsoft for access to computing infrastructure. The many perks of cloud services, such as the ability to quickly scale resources without the upfront cost of buying physical servers, have helped build a multibillion-dollar cloud industry that continues to grow each…

How To Humanize Your Data (And Why You Need To)

How To Humanize Your Data (And Why You Need To)

How To Humanize Your Data The modern enterprise is digital. It relies on accurate and timely data to support the information and process needs of its workforce and its customers. However, data suffers from a likability crisis. It’s as essential to us as oxygen, but because we don’t see it, we take it for granted.…

Do Not Rely On Passwords To Protect Your Online Information

Do Not Rely On Passwords To Protect Your Online Information

Password Challenges  Simple passwords are no longer safe to use online. John Barco, vice president of Global Product Marketing at ForgeRock, explains why it’s time the industry embraced more advanced identity-centric solutions that improve the customer experience while also providing stronger security. Since the beginning of logins, consumers have used a simple username and password to…

SaaS And The Cloud Are Still Going Strong

SaaS And The Cloud Are Still Going Strong

SaaS And The Cloud With the results of Cisco Global Could Index: 2013-2018 and Hosting and Cloud Study 2014, predictions for the future of cloud computing are notable. Forbes reported that spending on infrastructure-related services has increased as public cloud computing uptake spreads, and reflected on Gartner’s Public Cloud Services Forecast. The public cloud service…

5 Ways The Internet of Things Will Drive Cloud Growth

5 Ways The Internet of Things Will Drive Cloud Growth

5 Ways The Internet of Things Will Drive Cloud Growth The Internet of Things is the latest term to describe the interconnectivity of all our devices and home appliances. The goal of the internet of things is to create universal applications that are connected to all of the lights, TVs, door locks, air conditioning, and…

Five Signs The Internet of Things Is About To Explode

Five Signs The Internet of Things Is About To Explode

The Internet of Things Is About To Explode By 2020, Gartner estimates that the Internet of Things (IoT) will generate incremental revenue exceeding $300 billion worldwide. It’s an astoundingly large figure given that the sector barely existed three years ago. We are now rapidly evolving toward a world in which just about everything will become…

Protecting Devices From Data Breach: Identity of Things (IDoT)

Protecting Devices From Data Breach: Identity of Things (IDoT)

How to Identify and Authenticate in the Expanding IoT Ecosystem It is a necessity to protect IoT devices and their associated data. As the IoT ecosystem continues to expand, the need to create an identity to newly-connected things is becoming increasingly crucial. These ‘things’ can include anything from basic sensors and gateways to industrial controls…

Who’s Who In The Booming World Of Data Science

Who’s Who In The Booming World Of Data Science

The World of Data Science The nature of work and business in today’s super-connected world means that every second of every day, the world produces an astonishing amount of data. Consider some of these statistics; every minute, Facebook users share nearly 2.5 million pieces of content, YouTube users upload over 72 hours of content, Apple…

Low Cost Cloud Computing Gives Rise To Startups

Low Cost Cloud Computing Gives Rise To Startups

Balancing The Playing Field For Startups According to a Goldman Sachs report, cloud infrastructure and platform spending could reach $43 billion by 2018, which is up $16 billion from last year, representing a growth of around 30% from 2013 said the analyst. This phenomenal growth is laying the foundation for a new breed of startup…