Keep Your Email Archived And Secure In The Cloud

Keep Your Email Archived And Secure In The Cloud

Since social media sites like Facebook and Twitter have become a popular mode for businesses to communicate with consumers and their fanbase, some have wondered, where does this leave the future of email communication? While the number of Tweeters and Facebook users are rising (62 percent), 85 percent of the world is still connected by email, says Reuters.com’s Patricia Reaney. So, why is email still so popular in a world that is taking to social media?

Security

Probably one of the reasons why email is still a popular way to communicate, especially within businesses, is because email is still a more secure and private mode of communication. Recently Google reported that they would not allow the U.S. Government to have possession of information from Gmail and cloud data account users or their emails without a proper warrant for access from U.S. police. Google says this has always been their policy and that they have no plans to change it, reported Wired.com.

Cloud-Based Email

Another reason why email is still a popular way to conduct business between vendors, marketers and IT professionals, is because of the creation of cloud-based email. According to Josh Simon of Atlantic.net, cloud-based email users can easily archive their emails and manage a backup of their correspondence in a secured remote server that exists off-site. Your email client would still use the same SMTP relay (Simple Mail Transfer Protocol), but with a cloud-based email client you can access your company email from outside your company’s building and it’s not reliant on one server. Users can connect to multiple servers.

Long-Term Storage

Whether you opt to use a free cloud-based email provider, like Gmail, or a paid one for your company, the amount of space and the amount of time you wish to archive your correspondence is limitless. Also, cloud-based email clients are far more affordable to use and usually do not charge more for space that is used, said Simon. The cost to manage and organize correspondence on an in-house server is far more costly as well, keeping records at an off-site location assures a company there is always a record of important correspondence. It is kept secure at another location that no one can have access to without company clearance.

Tamper-Free Storage

Simon also notes that keeping your email archived at a third-party location ensures emails are never tampered with. For example, if a legal team wants to archive correspondence and make sure that it can be submitted as evidence in a court of law for any legal issues or even in the event of an audit.

Having a secured, reliable, easy-to-access way to archive your correspondence is essential if you are managing a company, small or large. Keeping a back up of your correspondence with vendors, clients or employees is a great way to assure that you and the people you do business with will always have your communication in a safe and accessible place, in the cloud.

By Kevin Villanueva

Kevin is a financial consultant and advocate for cloud computing solutions, Kevin is always looking for intelligent ways to simplify his clients’ daily business operations.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Comic
Three Tips To Simplify Governance, Risk And Compliance

Three Tips To Simplify Governance, Risk And Compliance

Governance, Risk and Compliance Businesses are under pressure to deliver against a backdrop of evolving regulations and security threats. In the face of such challenges they strive to perform better, be leaner, cut costs and be more efficient. Effective governance, risk and compliance (GRC) can help preserve the business’ corporate integrity and protect the brand,…

The Annual Compliance & Ethics Institute:  Hot Topics – Cyber Security, Big Data, Privacy Breach Response

The Annual Compliance & Ethics Institute: Hot Topics – Cyber Security, Big Data, Privacy Breach Response

Cyber Security, Big Data, Privacy Breach Response MINNEAPOLIS, Aug. 30, 2016 /PRNewswire-USNewswire/ — Cyber security, social media, modern slavery, anti-corruption, export controls and sanctions, and privacy top the list of “Hot Issues” compliance and ethics professionals face each day. These and many other compliance and ethics concerns will be addressed at the 2016 Compliance & Ethics…

Top 5 Digital Health Trends

Top 5 Digital Health Trends

Digital Health Trends It is very important to keep up with the changing technology. However, it is also just as important to advance the consumer experience, care delivery methods and create opportunities for career development for the healthcare workforce. Five trends that are proven to be effective in winning in the digital age have been…

Technological Advances In The Healthcare Industry

Technological Advances In The Healthcare Industry

The Healthcare Industry The use of smart devices in healthcare is expanding, and according to a report by Technavio the global smart wearable healthcare device and services market will show a compounded annual growth rate of over 18%. Thanks to modern medicine, lifespans are increasing, resulting in aging populations and a higher frequency of chronic…

How Secure Is Your School Campus Network?

How Secure Is Your School Campus Network?

School Networks School related networks are one of the most attacked sectors today, coming in third worldwide to healthcare and retail. Because of the ever growing threat of cybercrime, IT professionals everywhere aren’t thinking in terms of “what if our network gets attacked?” Now, they think in terms of “when will our network be attacked?”…

Data Breaches: Incident Response Planning – Part 1

Data Breaches: Incident Response Planning – Part 1

Incident Response Planning – Part 1 The topic of cybersecurity has become part of the boardroom agendas in the last couple of years, and not surprisingly — these days, it’s almost impossible to read news headlines without noticing yet another story about a data breach. As cybersecurity shifts from being a strictly IT issue to…

Achieving Network Security In The IoT

Achieving Network Security In The IoT

Security In The IoT The network security market is experiencing a pressing and transformative change, especially around access control and orchestration. Although it has been mature for decades, the network security market had to transform rapidly with the advent of the BYOD trend and emergence of the cloud, which swept enterprises a few years ago.…

Multi-Cloud Integration Has Arrived

Multi-Cloud Integration Has Arrived

Multi-Cloud Integration Speed, flexibility, and innovation require multiple cloud services As businesses seek new paths to innovation, racing to market with new features and products, cloud services continue to grow in popularity. According to Gartner, 88% of total compute will be cloud-based by 2020, leaving just 12% on premise. Flexibility remains a key consideration, and…

The Age of Data: The Era of Homo Digitus

The Age of Data: The Era of Homo Digitus

The Age of Data In our digital era data deluge – soaring amounts of data, is an overriding feature. That’s why it’s fitting to focus on the concept of Homo Digitus, which I first learned about about in“The creative destruction of medicine: How the digital revolution will create better health care,” by Eric Topol, and…

Using Cloud Technology In The Education Industry

Using Cloud Technology In The Education Industry

Education Tech and the Cloud Arguably one of society’s most important functions, teaching can still seem antiquated at times. Many schools still function similarly to how they did five or 10 years ago, which is surprising considering the amount of technical innovation we’ve seen in the past decade. Education is an industry ripe for innovation…

The Future Of Work: What Cloud Technology Has Allowed Us To Do Better

The Future Of Work: What Cloud Technology Has Allowed Us To Do Better

What Cloud Technology Has Allowed Us to Do Better The cloud has made our working lives easier, with everything from virtually unlimited email storage to access-from-anywhere enterprise resource planning (ERP) systems. It’s no wonder the 2013 cloud computing research IDG survey revealed at least 84 percent of the companies surveyed run at least one cloud-based application.…

Driving Success: 6 Key Metrics For Every Recurring Revenue Business

Driving Success: 6 Key Metrics For Every Recurring Revenue Business

Recurring Revenue Business Metrics Recurring revenue is the secret sauce behind the explosive growth of powerhouses like Netflix and Uber. Unsurprisingly, recurring revenue is also quickly gaining ground in more traditional industries like healthcare and the automotive business. In fact, nearly half of U.S. businesses have adopted or are planning to adopt a recurring revenue model,…

Using Big Data To Analyze Venture Capitalists’ Ability To Recognize Potential

Using Big Data To Analyze Venture Capitalists’ Ability To Recognize Potential

Big Data To Analyze Using Big Data to Analyze Venture Capitalists’ Ability To Recognize Potential For those who are regularly involved with SMEs, venture capital, and company valuations, it is common knowledge that start-ups that exit for more than $1 billion dollars are extremely rare – often termed ‘unicorn’ companies. Despite their rarity, it should…

Unusual Clandestine Cloud Data Centre Service Locations

Unusual Clandestine Cloud Data Centre Service Locations

Unusual Clandestine Cloud Data Centre Service Locations Everyone knows what the cloud is, but does everybody know where the cloud is? We try to answer that as we look at some of the most unusual data centre locations in the world. Under the Eyes of a Deity Deep beneath the famous Uspenski Cathedral in the…

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies Clinics, hospitals, and other healthcare facilities are embracing new mobile technologies in order to be more efficient in their daily tasks. With faster communication and better collaboration, clinicians can spend much less time handling medical devices and more time administering care to their patients. Industry experts are stating that mobile connected technologies…

Cloud Infographic – What Is The Internet of Things?

Cloud Infographic – What Is The Internet of Things?

What Is The Internet of Things? “We’re still in the first minutes of the first day of the Internet revolution.”  – Scott Cook The Internet of Things (IOT) and Smart Systems are based on the notions of Sensors, Connectivity, People and Processes. We are creating a new world to view and measure anything around us through…