Keep Your Email Archived And Secure In The Cloud

Keep Your Email Archived And Secure In The Cloud

Since social media sites like Facebook and Twitter have become a popular mode for businesses to communicate with consumers and their fanbase, some have wondered, where does this leave the future of email communication? While the number of Tweeters and Facebook users are rising (62 percent), 85 percent of the world is still connected by email, says Reuters.com’s Patricia Reaney. So, why is email still so popular in a world that is taking to social media?

Security

Probably one of the reasons why email is still a popular way to communicate, especially within businesses, is because email is still a more secure and private mode of communication. Recently Google reported that they would not allow the U.S. Government to have possession of information from Gmail and cloud data account users or their emails without a proper warrant for access from U.S. police. Google says this has always been their policy and that they have no plans to change it, reported Wired.com.

Cloud-Based Email

Another reason why email is still a popular way to conduct business between vendors, marketers and IT professionals, is because of the creation of cloud-based email. According to Josh Simon of Atlantic.net, cloud-based email users can easily archive their emails and manage a backup of their correspondence in a secured remote server that exists off-site. Your email client would still use the same SMTP relay (Simple Mail Transfer Protocol), but with a cloud-based email client you can access your company email from outside your company’s building and it’s not reliant on one server. Users can connect to multiple servers.

Long-Term Storage

Whether you opt to use a free cloud-based email provider, like Gmail, or a paid one for your company, the amount of space and the amount of time you wish to archive your correspondence is limitless. Also, cloud-based email clients are far more affordable to use and usually do not charge more for space that is used, said Simon. The cost to manage and organize correspondence on an in-house server is far more costly as well, keeping records at an off-site location assures a company there is always a record of important correspondence. It is kept secure at another location that no one can have access to without company clearance.

Tamper-Free Storage

Simon also notes that keeping your email archived at a third-party location ensures emails are never tampered with. For example, if a legal team wants to archive correspondence and make sure that it can be submitted as evidence in a court of law for any legal issues or even in the event of an audit.

Having a secured, reliable, easy-to-access way to archive your correspondence is essential if you are managing a company, small or large. Keeping a back up of your correspondence with vendors, clients or employees is a great way to assure that you and the people you do business with will always have your communication in a safe and accessible place, in the cloud.

By Kevin Villanueva

Kevin is a financial consultant and advocate for cloud computing solutions, Kevin is always looking for intelligent ways to simplify his clients’ daily business operations.

Follow Us!

CloudTweaks

Established in 2009, CloudTweaks.com is recognized as one of the leading authorities in cloud computing information. Most of the excellent CloudTweaks articles are provided by our own paid writers, with a small percentage provided by guest authors from around the globe, including CEOs, CIOs, Technology bloggers and Cloud enthusiasts. Our goal is to continue to build a growing community offering the best in-depth articles, interviews, event listings, whitepapers, infographics and much more...
Follow Us!
FacebookTwitterLinkedInGoogle+Share

Sorry, comments are closed for this post.

Join Our Newsletter

Receive updates each week on news, tips, events, comics and much more...

Advertising Programs

Click To Find Out!

Sponsored Posts

Sponsored Posts

CloudTweaks has enjoyed a great relationship with many businesses, influencers and readers over the years, and it is one that we are interested in continuing. When we meet up with prospective clients, our intent is to establish a more solid relationship in which our clients invest in a campaign that consists of a number of

Popular

Top Viral Impact

Cloud Infographic – Monetizing Internet Of Things

Cloud Infographic – Monetizing Internet Of Things

Cloud Infographic – Monetizing Internet Of Things There are many interesting ways in which companies are looking to connect devices to the cloud. From the vehicles to kitchen appliances the internet of things is already a $1.9 trillion dollar market based on research estimates from IDC. Included is a fascinating infographic provided by AriaSystems which shows us some

2014 Future Of Cloud Computing Survey Results

2014 Future Of Cloud Computing Survey Results

Engine Yard Joins North Bridge Venture Partners, Gigaom Research and Industry Collaborators to Unveil 2014 Future of Cloud Computing Survey Results SAN FRANCISCO, CA–(Marketwired – Jun 25, 2014) – Engine Yard, the leading cloud application management platform, today announced its role as a collaborator in releasing the results of the fourth annual Future of Cloud Computing Survey,

Cloud Infographic: The Education Of Tomorrow

Cloud Infographic: The Education Of Tomorrow

Cloud Infographic: The Education Of Tomorrow  Online Education is a very exciting topic for many as it opens up many new doors and opportunities. We’ve touched on areas such as Massive Open Online Sources (MOOC) which provides tremendous levels of cloud based interconnectivity. We’ve taken a look into higher education,  the increased demand for online courses as well as

Can I Contribute To CloudTweaks?

Yes, much of our focus in 2015 will be on working with other influencers in a collaborative manner. If you're a technology influencer looking to collaborate long term with CloudTweaks – a globally recognized leader in cloud computing information – drop us an email with “tech influencer” in the subject line.

Please review the guidelines before applying.

Whitepapers

Top Research Assets

HP OpenStack® Technology Breaking the Enterprise Barrier

HP OpenStack® Technology Breaking the Enterprise Barrier

Explore how cloud computing is a solution to the problems facing data centers today and highlights the cutting-edge technology (including OpenStack cloud computing) that HP is bringing to the current stage. If you are a CTO, data center administrator, systems architect, or an IT professional looking for an enterprise-grade, hybrid delivery cloud computing solution that’s open,

Public Cloud Flexibility, Private Cloud Security

Public Cloud Flexibility, Private Cloud Security

Public Cloud Flexibility, Private Cloud Security Cloud applications are a priority for every business – the technology is flexible, easy-to-use, and offers compelling economic benefits to the enterprise. The challenge is that cloud applications increase the potential for corporate data to leak, raising compliance and security concerns for IT. A primary security concern facing organizations moving