What You Don’t Know About The Google Apps Cloud CAN Hurt You

What You Don’t Know About The Google Apps Cloud CAN Hurt You

What You Don’t Know About The Google Apps Cloud CAN Hurt You

The majority of the world’s computer users have used or are currently using Microsoft Office, Open Office, or one of many similar products for their desktop business application needs. A recent entrant to the fray, Google Apps boasts only about  50 million current users, a fraction of the reported half-a-billion users currently using Microsoft Office. As a recent convert to Google Apps, I have become a big believer in the benefits of cloud computing-based productivity software, and I believe that Google is a real threat to the Microsoft Office franchise. The Google Apps advantages are many, including ease-of-use, low cost, portability, and simple collaboration, but there are pitfalls when using Google Apps of which all users should be aware.

There’s a common misconception that once your data is in the cloud, it will stay there forever; but just like with an actual cloud, this isn’t the case. The cloud changes, shifts, morphs, and sometimes even shrinks when data is removed. Knowing this, it’s important to think about data protection issues for cloud computing and address them head-on. Here are a few you of these pitfalls should plan for:

You. This sounds very Kung Fu, but sometimes, you really are your own worst enemy. Whether you’re working with all of your files locally or storing them in the cloud, one thing is universal: it is absolutely possible to accidentally delete something with a few keystrokes or a click of the mouse. It has happened to all of us, and as sure as we breathe, it will probably happen again.

But how do you recover it once it’s gone? With desktop office productivity tools, if the file’s been deleted accidentally, you would always hold on to that small hope that it’s in your Recycle Bin or Trash folder somewhere, easily recoverable. If you’ve emptied the Trash since then though, you’re out of luck. With Google Apps, there’s also a Trash folder you can search. But in either case, the best and most foolproof solution is to have a backup system in place. People are always surprised to hear that backup is required in cloud computing, but alas, your files can disappear there just as easily as they can anywhere else. Luckily, most backup solutions for the cloud are affordable and easy to use.

Hackers. Most of us have had to send out this email at one point:

Hi everyone,

If you’ve gotten any email from me recently that’s just a link, DON’T OPEN IT! My account got hacked. So sorry you guys!

It’s one thing when your personal email is sending out spam to your friends, but when a hacker gets access to your business account, there’s a lot of sensitive information that they can access, not just in your emails but in the attached documents, contacts and more. (Ask the New York Times!)

Hackers could also be sending unsolicited junk and malicious emails to your contacts, at the expense of your reputation in the eyes of your clients and business partners. Hackers are not just a cloud problem; they’re everybody’s problem.

How do you protect yourself? There are services like 1Password, LastPass and KeePass that generate the most hacker-proof passwords and store them for you. Now, you’ll never remember any of these long and complicated passwords, but these services will do that for you so that you can log into everything with a single password. It’s entirely the same as how you’re doing it now, just more secure.

spanning-backup

Bad syncs, data corruption and network glitches. Answers.com once lost 4,000 documents to a Google Drive ownership transfer glitch. Fortunately, Spanning Backup was able to restore the documents for them before that “giant sucking sound” reached their administrator’s ears. And if you’ve ever sent a file over the network and had to resend it because the person on the other end couldn’t open the first version, you’ve seen first hand how easily files can get corrupted. The same dynamics are in play when you use Google Apps, including lots of data being sent over a sometimes unpredictable network. The cloud is great because it syncs everything beautifully most of the time, but there are times where a sync fails or file corruption occurs. It just happens; it’s another thing that is universal.

Switching to the cloud opens up a whole new world of possibilities – better collaboration, constant auto-saves, shorter email threads, and freedom from the host of little quirks that plague traditional desktop client/server software. But don’t get lulled into a false sense of cloud security; just as with on-premise software and systems, you need to take steps to protect your data. With just a little bit of planning and foresight, you can be ready to recover flawlessly when disaster strikes.

And as I already mentioned how Spanning saved the day for Answers.com above, they could do the same for you whether you are a huge corporate entity or a lone Joe going through college. Spanning Backup is the most trusted Google Apps backup service on the market today. Find out why by visiting www.spanning.com or the Google Apps Marketplace.

By Jeff Erramouspe, Chief Revenue Officer, Spanning Cloud Apps

Sponsored Post By Spanning.com

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Red Hat Offers Container Native Persistent Storage for Linux Containers

Red Hat Offers Container Native Persistent Storage for Linux Containers

Red Hat Offers Container Storage Latest Red Hat Gluster Storage release enables greater agility and efficiency for OpenShift developers deploying application containers in production SAN FRANCISCO – RED HAT SUMMIT – June 28, 2016 – Red Hat, Inc. (NYSE: RHT), the world’s leading provider of open source solutions, today announced new storage innovations designed to enable developers to…

Dismissal Of Class Action Lawsuit A Setback For Internet Privacy

Dismissal Of Class Action Lawsuit A Setback For Internet Privacy

A Setback For Internet Privacy On Monday the Third U.S. Circuit Court of Appeals (a federal appeals court) unanimously dismissed a class action lawsuit by parents of children under the age of 13 who had used Nickelodeon’s websites against Google and Viacom (which owns the Nickelodeon websites). This was a result of litigation beginning in…

Controversial Chinese Cybersecurity Law Under Review Again

Controversial Chinese Cybersecurity Law Under Review Again

Cybersecurity Law BEIJING. The National People’s Congress, the equivalence of the Chinese Parliament, moved forward in drafting a second version of a controversial cybersecurity law first introduced almost a year ago. This means the law is thought to be closer to passing and will bring greater censorship for both foreign and domestic citizens and businesses.…

Personal Account of Google CEO Compromised

Personal Account of Google CEO Compromised

Personal Account Compromised The security of our information online, whether it’s our banking details, emails or personal information, is important. Hackers pose a very real threat to our privacy when there are vulnerabilities in the security of the services we use online. It can be worrying then when the CEO of perhaps the largest holder…

How You Can Improve Customer Experience With Fast Data Analytics

How You Can Improve Customer Experience With Fast Data Analytics

Fast Data Analytics In today’s constantly connected world, customers expect more than ever before from the companies they do business with. With the emergence of big data, businesses have been able to better meet and exceed customer expectations thanks to analytics and data science. However, the role of data in your business’ success doesn’t end…

The Storytelling Machine: Big Content and Big Data

The Storytelling Machine: Big Content and Big Data

Bridging The Gap Between Big Content and Big Data Advances in cloud computing, along with the big data movement, have transformed the business IT landscape. Leveraging the cloud, companies are now afforded on demand capacity and mobile accessibility to their business-critical systems and information. At the same time, the amount of structured and unstructured data…

Low Cost Cloud Computing Gives Rise To Startups

Low Cost Cloud Computing Gives Rise To Startups

Balancing The Playing Field For Startups According to a Goldman Sachs report, cloud infrastructure and platform spending could reach $43 billion by 2018, which is up $16 billion from last year, representing a growth of around 30% from 2013 said the analyst. This phenomenal growth is laying the foundation for a new breed of startup…

Cloud Security: The Top 8 Risks According To ENISA

Cloud Security: The Top 8 Risks According To ENISA

Cloud Security Risks Does security in the cloud ever bother you? It would be weird if it didn’t. Cloud computing has a lot of benefits, but also a lot of risks if done in the wrong way. So what are the most important risks? The European Network Information Security Agency did extensive research on that,…

The Monstrous IoT Connected Cloud Market

The Monstrous IoT Connected Cloud Market

What’s Missing in the IoT? While the Internet of Things has become a popular concept among tech crowds, the consumer IoT remains fragmented. Top companies continue to battle to decide who will be the epicenter of the smart home of the future, creating separate ecosystems (like the iOS and Android smartphone market) in their wake.…

Cloud Computing Myths That SMBs Should Know

Cloud Computing Myths That SMBs Should Know

Cloud Computing and SMBs Cloud Computing is the hottest issue among IT intellects of Small and Medium Businesses (SMBs). Like any other computer-orientated technology, Cloud Computing has some misconceptions and myths that often kick-start arguments among the two opposing groups: Cloud Supporters and Cloud Opponents. Both of these groups have their own ideology and reasons…

The Internet of Things – Redefining The Digital World As We Know It

The Internet of Things – Redefining The Digital World As We Know It

Redefining The Digital World According to Internet World Stats (June 30th, 2015), no fewer than 3.2 billion people across the world now use the internet in one way or another. This means an incredible amount of data sharing through the utilization of API’s, Cloud platforms and inevitably the world of connected Things. The Internet of Things is a…

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies Clinics, hospitals, and other healthcare facilities are embracing new mobile technologies in order to be more efficient in their daily tasks. With faster communication and better collaboration, clinicians can spend much less time handling medical devices and more time administering care to their patients. Industry experts are stating that mobile connected technologies…