The Cloud: The Gift That Keeps On Printing…

The Cloud: The Gift That Keeps On Printing…

Cloud Printing

Smartphones and tablets are increasingly replacing functions usually carried out by laptops in our professional life. Mobile e-mail access is now a relatively mature technology and mobile printing additionally gives users the opportunity to print documents directly via their mobile phone. However, with the introduction of cloud printing, employees now have server-like access on the move, allowing the opportunity to print from a large pool of data without having to turn on a PC.

Cloud printing essentially works by reducing the necessity of having local printer drivers and a dedicated print network. Printers with cloud functionality can connect directly to the web and be accessed remotely by mobile phones or tablets. The technology requires documents to be stored in a specified cloud, whether it’s justcloud.com, MyPC Backup or Zip Cloud; once uploaded, these documents can be printed anywhere in the world provided you have a smart phone, internet connection and cloud printer.

cloud-image-migration

All of the leading manufacturers now have cloud printing software installed on their newest machines making it widely available for all. Xerox’s Connectkey, Canon’s PIXMA Cloud Link, HP’s Eprint and Epson Connect are compatible with all smartphones and operating systems and support of all types of files.

You can print Excel spreadsheets, PDF contracts, PowerPoint presentations, HTML messages or pictures.

You will first access your documents via your cloud application and select to print. The device will then identify the printer via its internet connection and find the necessary print driver. The print job will be created in the cloud using this driver before being sent via the mobile device to the printer. Most clouds will host thousands of printer drivers allowing compatibility with the majority of manufacturers. If a printer driver is missing, the user can usually alert the cloud maintainer, who will then add the driver.

Xerox Connectkey cloud printers will allow you to develop applications that can be used to make life easier in a particular business field. These applications can be embedded on the printer with easy-to-use on-screen tools. For example, a health insurance company can add a feature that allows scanning of reimbursement claims directly into their payment system. Connectkey will also allow you to scan documents directly to the cloud, making it easy for you to pick up something at home without having to take a hard copy.

Cloud printing technology is developing all the time and can now allow you to share your printer with anyone on the internet; this allows someone to identify your machine remotely and print something for you to take away. Critical internal documentation can now be shared by companies via the cloud: server access is no longer a requirement to completing, reviewing and sharing work; employees can now upload, amend and download documentation from home, on the train or in a coffee shop. Any security concerns are alleviated with security protection from Cisco and McAfee.

Solutions like Xerox Connectkey can transform your mobile device into an out-of-office document management solution. Never again will you be caught without an important document: hand-outs for presentations will be available at the click of a button; figures that might help close an important sale right in front of you. The only downside is that forgetting your briefcase is no longer an excuse!

By Steve Pond

steve-pondSteve is Divisional Manager of First Choice Ltd. As a Six Sigma qualified professional, Steve is responsible for operations, sales and all interim business management at the company. With over 15 years’ client service experience, Steve is well-placed to understand what an individual business requires from a Document Management service and how this can best be implemented to increase business efficiency, employee productivity and reduce costs.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Comics
What the Dyn DDoS Attacks Taught Us About Cloud-Only EFSS

What the Dyn DDoS Attacks Taught Us About Cloud-Only EFSS

DDoS Attacks October 21st, 2016 went into the annals of Internet history for the large scale Distributed Denial of Service (DDoS) attacks that made popular Internet properties like Twitter, SoundCloud, Spotify and Box inaccessible to many users in the US. The DDoS attack happened in three waves targeting DNS service provider Dyn, resulting in a total of about…

Cyber Criminals Are Business People Too

Cyber Criminals Are Business People Too

Cyber Crime Business You’re on the morning train on the way to work and take a look at the guy next to you. He’s clean-cut, wearing a crisp suit and holding a leather briefcase just like dozens of others. Just another worker headed to the office, right?. Yes, but not in the way you think…

The Fully Aware, Hybrid-Cloud Approach

The Fully Aware, Hybrid-Cloud Approach

Hybrid-Cloud Approach For over 20 years, organizations have been attempting to secure their networks and protect their data. However, have any of their efforts really improved security? Today we hear journalists and industry experts talk about the erosion of the perimeter. Some say it’s squishy, others say it’s spongy, and yet another claims it crunchy.…

Cloud-Based Services vs. On-Premises: It’s About More Than Just Dollars

Cloud-Based Services vs. On-Premises: It’s About More Than Just Dollars

Cloud-Based Services vs. On-Premises The surface costs might give you pause, but the cost of diminishing your differentiators is far greater. Will a shift to the cloud save you money? Potential savings are historically the main business driver cited when companies move to the cloud, but it shouldn’t be viewed as a cost-saving exercise. There…

Is Machine Learning Making Your Data Scientists Obsolete?

Is Machine Learning Making Your Data Scientists Obsolete?

Machine Learning and Data Scientists In a recent study, almost all the businesses surveyed stated that big data analytics were fundamental to their business strategies. Although the field of computer and information research scientists is growing faster than any other occupation, the increasing applicability of data science across business sectors is leading to an exponential…

Cloud Native Trends Picking Up – Legacy Security Losing Ground

Cloud Native Trends Picking Up – Legacy Security Losing Ground

Cloud Native Trends Once upon a time, only a select few companies like Google and Salesforce possessed the knowledge and expertise to operate efficient cloud infrastructure and applications. Organizations patronizing those companies benefitted with apps that offered new benefits in flexibility, scalability and cost effectiveness. These days, the sharp division between cloud and on-premises infrastructure…

How The CFAA Ruling Affects Individuals And Password-Sharing

How The CFAA Ruling Affects Individuals And Password-Sharing

Individuals and Password-Sharing With the 1980s came the explosion of computing. In 1980, the Commodore ushered in the advent of home computing. Time magazine declared 1982 was “The Year of the Computer.” By 1983, there were an estimated 10 million personal computers in the United States alone. As soon as computers became popular, the federal government…

Cloud Security Risks: The Top 8 According To ENISA

Cloud Security Risks: The Top 8 According To ENISA

Cloud Security Risks Does cloud security risks ever bother you? It would be weird if it didn’t. Cloud computing has a lot of benefits, but also a lot of risks if done in the wrong way. So what are the most important risks? The European Network Information Security Agency did extensive research on that, and…

Adopting A Cohesive GRC Mindset For Cloud Security

Adopting A Cohesive GRC Mindset For Cloud Security

Cloud Security Mindset Businesses are becoming wise to the compelling benefits of cloud computing. When adopting cloud, they need a high level of confidence in how it will be risk-managed and controlled, to preserve the security of their information and integrity of their operations. Cloud implementation is sometimes built up over time in a business,…