Three Tips For Tackling Bring Your Own Cloud (BYOC) Within Your Organization

Three Tips For Tackling Bring Your Own Cloud (BYOC) Within Your Organization

Three Tips for Tackling Bring Your Own Cloud (BYOC) Within Your Organization

It’s the latest tech acronym: BYOC or Bring Your Own Cloud. Personal cloud services are convenient, inexpensive, and always available. They also have the potential to wreak havoc on the enterprise in ways we haven’t seen in quite a while.

In a world where “Dropbox” is a ubiquitous name and SkyDrive comes pre-loaded on some PCs, employees think nothing of uploading company data to the same cloud they use for storing personal files. From a corporate viewpoint, personal cloud services provide another way for users to compromise security by storing important documents and data outside company walls. An added concern? Several services also make copies of uploaded files to other uncontrolled devices, such as home computers. Overall, when research shows 56 percent of information workers use devices that are unsupported by the network because their employer does not provide devices with similar capabilities, it’s clear we have a problem.

The knee-jerk response of many IT managers is understandable. As individuals responsible for the technical well-being of an organization, the mere thought of how employees can compromise proprietary data without second thought is enough to keep one sleepless for days. (“They’re uploading company financial documents to the same space as their vacation photos?”) No one would blame you for implementing a company-wide, zero-tolerance policy to restrict access and ban apps from the network; however, the first step to solving this growing issue is acknowledging the competition that IT has when it comes to being the final word on office-wide technical solutions.

It’s up to us to recognize that if a digital technology exists on a consumer level, it will eventually find its way into the office regardless of whether it is officially sanctioned, especially when said tools are faster, easier to use, and get the job done better. Instead of fighting an unwinnable war, a better use of time and energy lies in not attempting to turn back the clock or instituting a draconian policy, but finding a solution to the issue as it currently stands.  Here are three solutions to help tackle BYOC within your domain:

  • Reminder of Accountability

As is the case with most matters, getting out in front and communicating is key when it comes to matters of data security.  IT is no longer a silo. Today, it touches every area of the enterprise. With that in mind, end users are not left wandering alone in the dark. If your written policies are not up to date, an overhaul is in order to ensure protocol and expectations are set for all. Most importantly, employees understand how their actions can have the potential to endanger the intellectual capital of the organization. Ideally, policies take an approach that ensures the security of data on-premise, off-premise, and in the cloud.

  • Get the Enterprise Version

Recognizing the need for a collaborative mechanism that serves both management and end users, many consumer cloud services, including Evernote and Dropbox, offer enterprise versions that allow IT departments to centrally manage employee accounts. This is an essential approach that removes the risk of losing valuable data to bitter ex-employees and individuals who fancy themselves as gatekeepers. It also erases the uncertainty of who actually “owns” said documents, since this issue is not always so cut-and-dry when it comes to the personal versions.

  • The Best of Both Worlds

Sometimes the best of both worlds is achievable. A hybrid BYOC solution does exist – a secure personal cloud service that mimics the unique usability of services like Dropbox while hosted on the corporate network. VMware’s Octopus and Google Drive are two options that allow this. This approach recognizes the constantly changing manner in which the enterprise is communicating and empowers users to securely access their files anytime, anywhere, and from any device.

In an era where IT is no longer business-driven, but user-driven, IT managers must ultimately adopt a policy of treating the problem as opposed to the symptoms. By focusing on protecting the intellectual property at the heart of the BYOC dilemma, forward-thinking organizations that stay dedicated to meeting this goal will no doubt achieve differentiation and fare better than the competition. Most important, they will be taking strides to keeping proprietary data safe.

Dan TullyBy Dan Tully,

Dan Tully is executive vice president of Conduit Systems, an IT management services firm headquartered in Lincoln, Rhode Island.  Tully brings more than 20 years of computing experience to his customer base and has assisted some of New England’s largest companies address complex, technology-based issues. To reach him, email ddtully@conduitsystems.com.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Comic
Your Biggest Data Security Threat Could Be….

Your Biggest Data Security Threat Could Be….

Paying Attention To Data Security Your biggest data security threat could be sitting next to you… Data security is a big concern for businesses. The repercussions of a data security breach ranges from embarrassment, to costly lawsuits and clean-up jobs – particularly when confidential client information is involved. But although more and more businesses are…

Don’t Be Intimidated By Data Governance

Don’t Be Intimidated By Data Governance

Data Governance Data governance, the understanding of the raw data of an organization is an area IT departments have historically viewed as a lose-lose proposition. Not doing anything means organizations run the risk of data loss, data breaches and data anarchy – no control, no oversight – the Wild West with IT is just hoping…

Choosing IaaS or a Cloud-Enabled Managed Hosting Provider?

Choosing IaaS or a Cloud-Enabled Managed Hosting Provider?

There is a Difference – So Stop Comparing We are all familiar with the old saying “That’s like comparing apples to oranges” and though we learned this lesson during our early years we somehow seem to discount this idiom when discussing the Cloud. Specifically, IT buyers often feel justified when comparing the cost of a…

What You Need To Know About Choosing A Cloud Service Provider

What You Need To Know About Choosing A Cloud Service Provider

Selecting The Right Cloud Services Provider How to find the right partner for cloud adoption on an enterprise scale The cloud is capable of delivering many benefits, enabling greater collaboration, business agility, and speed to market. Cloud adoption in the enterprise has been growing fast. Worldwide spending on public cloud services will grow at a…

Achieving Network Security In The IoT

Achieving Network Security In The IoT

Security In The IoT The network security market is experiencing a pressing and transformative change, especially around access control and orchestration. Although it has been mature for decades, the network security market had to transform rapidly with the advent of the BYOD trend and emergence of the cloud, which swept enterprises a few years ago.…

The Importance of Cloud Backups: Guarding Your Data Against Hackers

The Importance of Cloud Backups: Guarding Your Data Against Hackers

The Importance of Cloud Backups Cloud platforms have become a necessary part of modern business with the benefits far outweighing the risks. However, the risks are real and account for billions of dollars in losses across the globe per year. If you’ve been hacked, you’re not alone. Here are some other companies in the past…

Why Security Practitioners Need To Apply The 80-20 Rules To Data Security

Why Security Practitioners Need To Apply The 80-20 Rules To Data Security

The 80-20 Rule For Security Practitioners  Everyday we learn about yet another egregious data security breach, exposure of customer data or misuse of data. It begs the question why in this 21st century, as a security industry we cannot seem to secure our most valuable data assets when technology has surpassed our expectations in other regards.…

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies – The Future Of The Healthcare Industry

Mobile Connected Technologies Clinics, hospitals, and other healthcare facilities are embracing new mobile technologies in order to be more efficient in their daily tasks. With faster communication and better collaboration, clinicians can spend much less time handling medical devices and more time administering care to their patients. Industry experts are stating that mobile connected technologies…

4 Different Types of Attacks – Understanding the “Insider Threat”

4 Different Types of Attacks – Understanding the “Insider Threat”

Understanding the “Insider Threat”  The revelations that last month’s Sony hack was likely caused by a disgruntled former employee have put a renewed spotlight on the insider threat. The insider threat first received attention after Edward Snowden began to release all sorts of confidential information regarding national security. While many called him a hero, what…

Cloud Computing Price War Rages On

Cloud Computing Price War Rages On

Cloud Computing Price War There’s little question that the business world is a competitive place, but probably no area in business truly defines cutthroat quite like cloud computing. At the moment, we are witnessing a heated price war pitting some of the top cloud providers against each other, all in a big way to attract…

Why Hybrid Cloud Delivers Better Business Agility

Why Hybrid Cloud Delivers Better Business Agility

Why Hybrid Cloud Delivers Better Business Agility A CIO friend of mine once told me that a hybrid cloud model enables him to “own the base, rent the spike” when it comes to unplanned events. Let’s face it – maintaining unused infrastructure for rare or random IT events is expensive and unnecessary in a cloud…

Three Factors For Choosing Your Long-term Cloud Strategy

Three Factors For Choosing Your Long-term Cloud Strategy

Choosing Your Long-term Cloud Strategy A few weeks ago I visited the global headquarters of a large multi-national company to discuss cloud strategy with the CIO. I arrived 30 minutes early and took a tour of the area where the marketing team showcased their award winning brands. I was impressed by the digital marketing strategy…

Utilizing Digital Marketing Techniques Via The Cloud

Utilizing Digital Marketing Techniques Via The Cloud

Digital Marketing Trends In the past, trends in the exceptionally fast-paced digital marketing arena have been quickly adopted or abandoned, keeping marketers and consumers on their toes. 2016 promises a similarly expeditious temperament, with a few new digital marketing offerings taking center stage. According to Gartner’s recent research into Digital Marketing Hubs, brands plan to…

Expert Insights Into The Yahoo Breach

Expert Insights Into The Yahoo Breach

Yahoo Breach Latest reports suggest that the recent Yahoo! data breach may exceed 500 million records, with some sources implying millions more records penetrated, upping the total number of records stolen in various recent hacks to approximately 3.5 billion. CloudTweaks spoke to Kevin O’Brien, CEO of GreatHorn, for expert insight into this latest violation. GreatHorn…

Using Private Cloud Architecture For Multi-Tier Applications

Using Private Cloud Architecture For Multi-Tier Applications

Cloud Architecture These days, Multi-Tier Applications are the norm. From SharePoint’s front-end/back-end configuration, to LAMP-based websites using multiple servers to handle different functions, a multitude of apps require public and private-facing components to work in tandem. Placing these apps in entirely public-facing platforms and networks simplifies the process, but at the cost of security vulnerabilities. Locating everything…

Big Data’s Significant Role In Fintech

Big Data’s Significant Role In Fintech

Data Banking Fintech covers a range of financial fields such as retail banking, investments, and lending and thanks to the mobile and internet innovations of late is a thriving sector. Offering improvements which drive customer satisfaction and education in an area previously inscrutable and dictated by gigantic inflexible corporations, fintech is helping put the power…

Battle of the Clouds: Multi-Instance vs. Multi-Tenant

Battle of the Clouds: Multi-Instance vs. Multi-Tenant

Multi-Instance vs. Multi-Tenant The cloud is part of everything we do. It’s always there backing up our data, pictures, and videos. To many, the cloud is considered to be a newer technology. However, cloud services actually got their start in the late 90s when large companies used it as a way to centralize computing, storage,…

Infographic: 9 Things To Know About Business Intelligence (BI) Software

Infographic: 9 Things To Know About Business Intelligence (BI) Software

Business Intelligence (BI) Software  How does your company track its data? It’s a valuable resource—so much so that it’s known as Business Intelligence, or BI. But using it, integrating it into your daily processes, that can be significantly difficult. That’s why there’s software to help. But when it comes to software, there are lots of…