Three Tips For Tackling Bring Your Own Cloud (BYOC) Within Your Organization

Three Tips For Tackling Bring Your Own Cloud (BYOC) Within Your Organization

Three Tips for Tackling Bring Your Own Cloud (BYOC) Within Your Organization

It’s the latest tech acronym: BYOC or Bring Your Own Cloud. Personal cloud services are convenient, inexpensive, and always available. They also have the potential to wreak havoc on the enterprise in ways we haven’t seen in quite a while.

In a world where “Dropbox” is a ubiquitous name and SkyDrive comes pre-loaded on some PCs, employees think nothing of uploading company data to the same cloud they use for storing personal files. From a corporate viewpoint, personal cloud services provide another way for users to compromise security by storing important documents and data outside company walls. An added concern? Several services also make copies of uploaded files to other uncontrolled devices, such as home computers. Overall, when research shows 56 percent of information workers use devices that are unsupported by the network because their employer does not provide devices with similar capabilities, it’s clear we have a problem.

The knee-jerk response of many IT managers is understandable. As individuals responsible for the technical well-being of an organization, the mere thought of how employees can compromise proprietary data without second thought is enough to keep one sleepless for days. (“They’re uploading company financial documents to the same space as their vacation photos?”) No one would blame you for implementing a company-wide, zero-tolerance policy to restrict access and ban apps from the network; however, the first step to solving this growing issue is acknowledging the competition that IT has when it comes to being the final word on office-wide technical solutions.

It’s up to us to recognize that if a digital technology exists on a consumer level, it will eventually find its way into the office regardless of whether it is officially sanctioned, especially when said tools are faster, easier to use, and get the job done better. Instead of fighting an unwinnable war, a better use of time and energy lies in not attempting to turn back the clock or instituting a draconian policy, but finding a solution to the issue as it currently stands.  Here are three solutions to help tackle BYOC within your domain:

  • Reminder of Accountability

As is the case with most matters, getting out in front and communicating is key when it comes to matters of data security.  IT is no longer a silo. Today, it touches every area of the enterprise. With that in mind, end users are not left wandering alone in the dark. If your written policies are not up to date, an overhaul is in order to ensure protocol and expectations are set for all. Most importantly, employees understand how their actions can have the potential to endanger the intellectual capital of the organization. Ideally, policies take an approach that ensures the security of data on-premise, off-premise, and in the cloud.

  • Get the Enterprise Version

Recognizing the need for a collaborative mechanism that serves both management and end users, many consumer cloud services, including Evernote and Dropbox, offer enterprise versions that allow IT departments to centrally manage employee accounts. This is an essential approach that removes the risk of losing valuable data to bitter ex-employees and individuals who fancy themselves as gatekeepers. It also erases the uncertainty of who actually “owns” said documents, since this issue is not always so cut-and-dry when it comes to the personal versions.

  • The Best of Both Worlds

Sometimes the best of both worlds is achievable. A hybrid BYOC solution does exist – a secure personal cloud service that mimics the unique usability of services like Dropbox while hosted on the corporate network. VMware’s Octopus and Google Drive are two options that allow this. This approach recognizes the constantly changing manner in which the enterprise is communicating and empowers users to securely access their files anytime, anywhere, and from any device.

In an era where IT is no longer business-driven, but user-driven, IT managers must ultimately adopt a policy of treating the problem as opposed to the symptoms. By focusing on protecting the intellectual property at the heart of the BYOC dilemma, forward-thinking organizations that stay dedicated to meeting this goal will no doubt achieve differentiation and fare better than the competition. Most important, they will be taking strides to keeping proprietary data safe.

Dan TullyBy Dan Tully,

Dan Tully is executive vice president of Conduit Systems, an IT management services firm headquartered in Lincoln, Rhode Island.  Tully brings more than 20 years of computing experience to his customer base and has assisted some of New England’s largest companies address complex, technology-based issues. To reach him, email ddtully@conduitsystems.com.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

Sorry, comments are closed for this post.

Are Cloud Solutions Secure Enough Out-of-the-box?

Are Cloud Solutions Secure Enough Out-of-the-box?

Out-of-the-box Cloud Solutions Although people may argue that data is not safe in the Cloud because using cloud infrastructure requires trusting another party to look after mission critical data, cloud services actually are more secure than legacy systems. In fact, a recent study on the state of cloud security in the enterprise market revealed that…

Four Recurring Revenue Imperatives

Four Recurring Revenue Imperatives

Revenue Imperatives “Follow the money” is always a good piece of advice, but in today’s recurring revenue-driven market, “follow the customer” may be more powerful. Two recurring revenue imperatives highlight the importance of responding to, and cherishing customer interactions. Technology and competitive advantage influence the final two. If you’re part of the movement towards recurring…

The Cloud Is Not Enough! Why Businesses Need Hybrid Solutions

The Cloud Is Not Enough! Why Businesses Need Hybrid Solutions

Why Businesses Need Hybrid Solutions Running a cloud server is no longer the novel trend it once was. Now, the cloud is a necessary data tier that allows employees to access vital company data and maintain productivity from anywhere in the world. But it isn’t a perfect system — security and performance issues can quickly…

Do Not Rely On Passwords To Protect Your Online Information

Do Not Rely On Passwords To Protect Your Online Information

Password Challenges  Simple passwords are no longer safe to use online. John Barco, vice president of Global Product Marketing at ForgeRock, explains why it’s time the industry embraced more advanced identity-centric solutions that improve the customer experience while also providing stronger security. Since the beginning of logins, consumers have used a simple username and password to…

Digital Twin And The End Of The Dreaded Product Recall

Digital Twin And The End Of The Dreaded Product Recall

The Digital Twin  How smart factories and connected assets in the emerging Industrial IoT era along with the automation of machine learning and advancement of artificial intelligence can dramatically change the manufacturing process and put an end to the dreaded product recalls in the future. In recent news, Samsung Electronics Co. has initiated a global…

Is Machine Learning Making Your Data Scientists Obsolete?

Is Machine Learning Making Your Data Scientists Obsolete?

Machine Learning and Data Scientists In a recent study, almost all the businesses surveyed stated that big data analytics were fundamental to their business strategies. Although the field of computer and information research scientists is growing faster than any other occupation, the increasing applicability of data science across business sectors is leading to an exponential…

The Rise Of BI Data And How To Use It Effectively

The Rise Of BI Data And How To Use It Effectively

The Rise of BI Data Every few years, a new concept or technological development is introduced that drastically improves the business world as a whole. In 1983, the first commercially handheld mobile phone debuted and provided workers with an unprecedented amount of availability, leading to more productivity and profits. More recently, the Cloud has taken…

Using Private Cloud Architecture For Multi-Tier Applications

Using Private Cloud Architecture For Multi-Tier Applications

Cloud Architecture These days, Multi-Tier Applications are the norm. From SharePoint’s front-end/back-end configuration, to LAMP-based websites using multiple servers to handle different functions, a multitude of apps require public and private-facing components to work in tandem. Placing these apps in entirely public-facing platforms and networks simplifies the process, but at the cost of security vulnerabilities. Locating everything…

3 Keys To Keeping Your Online Data Accessible

3 Keys To Keeping Your Online Data Accessible

Online Data Data storage is often a real headache for businesses. Additionally, the shift to the cloud in response to storage challenges has caused security teams to struggle to reorient, leaving 49 percent of organizations doubting their experts’ ability to adapt. Even so, decision makers should not put off moving from old legacy systems to…