Consumerization Is Revolutionizing “File Sync And Share” Services

Consumerization Is Revolutionizing “File Sync And Share” Services

Consumerization is revolutionizing “file sync and share” services for the highly regulated asset management industry.

The Bring Your Own Device (BYOD) movement has gained significant popularity in the corporate world and is rapidly changing how enterprises share information. Consumerization of devices in asset management – the migration of features, feel and functionality of mainstream consumer products to specialist financial services firms – is changing this industry as well. CIOs and CTOs are realizing the need to bulletproof their consumer-grade services with industrial-strength file sync and share services in order to provide secure, easy access to data and documents, anywhere, from any device.

While the BYOD model encourages innovative thinking, reduces costs and drives employee satisfaction, it also increases IT/risk considerations. According to a June 2013 study by Ponemon Institute, the greatest potential risks to regulated data within organizations are mobile devices. Employees are now storing ever-larger amounts of data on unregulated consumer devices as tablets and mobile devices increasingly replace computers.

In a Gravitas poll conducted during this past summer, 58% of CTOs and COOs said they consider information leakage, storage, regulatory compliance and control of information flow to be major concerns. The same poll revealed that 80% of the companies surveyed allow employees to use their own devices for work. This leads to major online storage security considerations which include network availability, device security, data durability, privacy and confidentiality, control and compliance.

A range of products have emerged in an attempt to address this need.  However, the proliferation of file sync and share services has complicated the selection process. Among the key questions firms need to ask file synch and share service providers are:

  1. How will the file sync and share platform integrate with my organization’s current directory?
  2. What is your data encryption philosophy and how specifically is the data encrypted?
  3. How do you manage the encryption keys?
  4. Can files be stored on-premise, in the cloud or both?
  5. How much control of the data do I have?
  6. What is your policy on new passwords and leveraging existing passwords?
  7. What are the savings in costs over time?
  8. Will file and data protection scale as workloads continue to evolve?

The next step is to consider your organization’s work style. Employees will only take advantage of the full functionality of a file sync and share service if it matches their current work environment. It is also important to implement a pilot and testing stage, so that changes can be made depending on feedback. In a world where mobile technology is ubiquitous, identifying a file sync and share service that is robust, secure and scalable is essential.

patrick-mulleveyBy Partick Mullevey,

Patrick is Executive Director of Systems Integration at Gravitas, a leading co-sourcing™ platform providing cloud technology and collaborative outsourcing for investment support and middle office services to the alternative investment industry. Gravitas recently launched Gravitas Atmosphere™, a secure private cloud-based online file sharing and storage service for file and sync collaboration in partnership with EMC Syncplicity and EMC Atmos.

About CloudTweaks

Established in 2009, CloudTweaks is recognized as one of the leading authorities in connected technology information and services.

We embrace and instill thought leadership insights, relevant and timely news related stories, unbiased benchmark reporting as well as offer green/cleantech learning and consultive services around the world.

Our vision is to create awareness and to help find innovative ways to connect our planet in a positive eco-friendly manner.

In the meantime, you may connect with CloudTweaks by following and sharing our resources.

View All Articles

2 Responses to Consumerization Is Revolutionizing “File Sync And Share” Services

  1. The
    selection criteria outlined Partick Mullevey is right on the mark.  At Accellion, we have been providing
    enterprise organizations and government agencies answers to those very
    questions.   In fact, Accellion was rated a Strong Positive in the
    Gartner Marketscope for Enterprise File
    Synchronization and Sharing. The
    solution integrates with an organization’s LDAP/AD,  files can stored in a
    private or public cloud, customers manage encryption keys,and using a strong Admin Interface,IT can manage password policies.  http://accellion.com

  2. Patrick, excellent article. File Sync n Share continues to be the top reason customers turn to our solution. Luckily they don’t have to think about all the 8 points you have outlined. We allow files to stay where they are.. if it is the intranet that is fine, we will securely make it available when the user needs it on the device of their choice with dynamic watermarking, full audit and 100% data loss prevention. In addition to secure viewing Armor5 solution also supports 100% cloud based editing of all msft apps without requiring a local app on the device! try it out today..

From Illusion To Reality: Up Personal On Cloud Computing Privacy

From Illusion To Reality: Up Personal On Cloud Computing Privacy

Cloud Computing Privacy We are under an illusion around the cloud computing. Without a doubt the benefits are incredible. However, cloud impacts personal user privacy and potentially exposes their private data in ways they may not have anticipated. Given that users don’t usually read the terms of service and privacy policies, it is unclear how…

Will Your Internet of Things Device Testify Against You?

Will Your Internet of Things Device Testify Against You?

Will Your Internet of Things Device Testify Imagine this:  Your wearable device is subpoenaed to testify against you.  You were driving when you were over the legal alcohol limit and data from a smart Breathalyzer device is used against you. Some might argue that such a use case could potentially safeguard society. However, it poses…

5 Ways The Latest Cloud Tools Can Help Increase Sales

5 Ways The Latest Cloud Tools Can Help Increase Sales

Cloud Tools Can Help Increase Sales How new cloud technology can help you source, manage and close more leads. We take a look at how you can use cloud software to boost your sales team’s productivity and clinch more of those all-important deals! Selling and Marketing is integral to every business and a company’s sales team…

It Takes a Village to Raise a Cloud

It Takes a Village to Raise a Cloud

The Community Cloud “We are special. We have unique needs. Our demands for compliance and security go way above your average organization. There is no way we are going to put our precious data in a public cloud. It is just a non-starter.” Sound familiar? This kind of reasoning is often the driver behind either…

The Implication Of Consumers Not Having Their Heads In The Cloud

The Implication Of Consumers Not Having Their Heads In The Cloud

Customers CAN Better Protect Themselves The majority of cloud consumers don’t understand what cloud is let alone what the implications of transacting in the cloud or of having their data and digital assets stored in the cloud. As a result most consumers are their own worst enemy when it comes to putting themselves at risk…

Driving Insight: Analytics And The Internet of Things

Driving Insight: Analytics And The Internet of Things

Analytics And The Internet of Things  For many businesses, the Internet of Things is playing an increasingly important role, influencing day-to-day operations and strategic planning. An ecosystem of growing complexity and sophistication, the IoT calls for careful navigation: advances in connectivity and cloud-based platforms have opened up a wider range of solutions to IT decision-makers…

Weighing in on Recurring Revenues to Tip Your Business’ Scale

Weighing in on Recurring Revenues to Tip Your Business’ Scale

Tip Your Business’ Scale CEOs, investors, analysts, and business advisors have fallen in love with the recurring revenue business model. In fact, when comparing like software companies, Wall Street gives 2x higher valuations for businesses with successful recurring revenue models in place. It’s no wonder that research indicates 50% of US businesses have already adopted…

CloudTweaks is recognized as one of the leading influencers in cloud computing, infosec, big data and the internet of things (IoT) information. Our goal is to continue to build our growing information portal by providing the best in-depth articles, interviews, event listings, whitepapers, infographics and much more.

Sponsor