The Lighter Side Of The Cloud – Birds & The Bees
The Lighter Side Of The Cloud – Bird Envy
The Lighter Side Of The Cloud – Thunderstorms
What To Do When You’ve Outgrown Your Basic Business Software

What To Do When You’ve Outgrown Your Basic Business Software

What To Do When You’ve Outgrown Your Basic Business Software

You know that feeling. You have multiple business products that aren’t communicating, meaning your employees are doing more work, uploading redundant data into different systems. The software is sluggish and can’t be accessed via browser. You’re paying per user, which is starting to get painful. In short, your business is growing, and your basic software can’t keep up. It’s taken you this far, but now you need to move on. So what’s next?Technology-Auto

More customers, more employees, and more complex automation requirements all mean you need a more robust business management system. Implementing a new system can seem daunting, but there are some steps you can take to make the process a bit less painful.

1. Determine the return on investment

While you don’t want to wait until the system you’ve outgrown is bursting at the seams, you’ll want to break down the return on investment (ROI) you can expect from a new business management system. It is an investment, both in terms of money and resources. However, your current system may be costing you more in productivity, poor customer service, under- or overstocked inventory, and so on. In addition to fixing these issues, a new system may also automate tasks and provide better reporting, giving you a more comprehensive view of your business and allowing you to make more strategic decisions. You’ll want to figure out if your old software is costing you more than the price of a new system.

2. Get everyone on board

New business management software may affect more than the accounting department. Bring members of each department together to discuss their pain points. What tasks could be automated? Is there a way to reduce errors? Answering these questions will help you pinpoint which features are must-haves for your new system. Perhaps there’s a certain report that would make someone in customer service’s life easier. Keep in mind that your particular industry may have quirks that require special features, such as the ability to handle multiple currencies.

3. Narrow the field

Based on your must-have features and your industry’s special requirements, your list of potential vendors will shrink. You’ll also want to think about the size of your business — both today and in the future. What’s right for a Fortune 500 company might not be right for you.

4. Do a compatibility check

Your new system should fit your business; you shouldn’t have to adapt to it. You may have some software in place that is essential to your business. Can you migrate your existing data? Will your new system be able to communicate with it? Quality business management solutions allow you to integrate everything from customer service to accounting to supply chains. As your business changes, can you add and remove features? You’ll want to understand the customizations available for companies like yours.

5. Think about technology

Whether you’re deploying on-premises, in the cloud, or through software-as-a-service, you’ll want to research which method works best for your company. There are positives and drawbacks with any, so it’s all about what makes sense for you. Does your vendor let you make the switch between these options? What works for you today might hold you back in the future. You’ll also want to keep in mind what databases and operating systems the solution supports.

6. Think about the future

Upgrades are going to happen. Talk to your potential vendors about how they handle the process, how frequently they occur, and whether you can decided to opt or delay an upgrade if it will be too disruptive.

7. Take stock of training and support

In an ideal world, all business solutions would be intuitive and easy to use. Until that’s the case, evaluate how closely everyday tasks align with your old system and inquire about training, classes, documentation, videos, and demos. After training is over and the check’s been cashed, will someone still be there to support you?

8. Look for flaws

No system will meet 100 percent of your needs, but you’ll want to know what a system can’t do for you before you go all in. Speaking of problems, how does the system handle errors? Does it flag unusual requests? What happens if a customer is entered into the system twice? You’ll want a good sense of how the software handles errors — which are bound to happen in the real world.

9. Go global

It’s a global economy; don’t let your business management solution stop you from taking advantage. Find one that supports multiple languages and currencies, while helping you keep track of local laws and customs.

10. Consider the cloud

If you and your employees are always on the go, you may want to consider a solution that lets you work from anywhere or simply helps you collaborate better. With cloud-based software, it’s easy to work on any device with a browser, even tablets and smartphones.

By Jon Roskill

For more information on Acumatica and its services, please click here

Follow Me

Jon Roskill

CEO at Acumatica
Jon is the CEO of Acumatica. He has more than 25 years of leadership experience in the software business, including a 20-year career at Microsoft where he led effortsin product development, business operations, strategy, and marketing. As the former Microsoft Channel Chief, Jon led a global sales and marketing team of more than 5,000 employees.
Follow Me

Sorry, comments are closed for this post.

Popular

Cloud Infographic – Monetizing Internet Of Things

Cloud Infographic – Monetizing Internet Of Things

Monetizing Internet Of Things There are many interesting ways in which companies are looking to connect devices to the cloud. From the vehicles to kitchen appliances the internet of things is already a $1.9 trillion dollar market based on research estimates from IDC. Included is a fascinating infographic provided by AriaSystems which shows us some of the exciting…

5 Ways CIOs Can Tackle Cloud Fears

5 Ways CIOs Can Tackle Cloud Fears

5 Ways CIOs Can Tackle Cloud Fears  CIOs are tired of hearing about cloud computing concerns. They’ve spent years reading about how cloud resources are subject to risks, and wonder – what can they do to help people trust the cloud?  The truth is that despite being a hot issue for years, the topic of…

Cloud Infographic – Interesting Big Data Facts

Cloud Infographic – Interesting Big Data Facts

Big Data Facts You Didn’t Know The term Big Data has been buzzing around tech circles for a few years now. So much, in fact, that you’re probably getting sick of hearing about it. Here are some interesting facts you might not know about big data via The Visual Capitalist: Big Data got its start in the…

PaaS vs Docker – why is it such a heated debate?

PaaS vs Docker – why is it such a heated debate?

PaaS vs Docker Docker started as just a software container on top of a Linux operating system which seemed like a simple optimization for a fat hypervisor. Its disruptive force however comes from the fact that it does force us to rethink many of the layers of the cloud stack. Starting from the way we…

The Global Rise of Cloud Computing

The Global Rise of Cloud Computing

The Global Rise of Cloud Computing Despite the rapid growth of cloud computing, the cloud still commands a small portion of overall enterprise IT spending. Estimates I’ve seen put the percentage between 5% and 10% of the slightly more than $2 trillion (not including telco) spent worldwide in 2014 on enterprise IT. Yet growth projections…

Recent

Surprising Facts and Stats About Your Online Security

Surprising Facts and Stats About Your Online Security

Surprising Facts and Stats – Online Security It’s easy to get lulled into a false sense of security when browsing the web. As more and more devices join the internet of things, the risk of becoming a victim of a criminal cyber gang is increasing – we have more unsecured access points and offer would-be…

World Backup Day: Understand The Data You Are Protecting

World Backup Day: Understand The Data You Are Protecting

World Backup Day: Understand The Data You Are Protecting Did you know that 113 phones are lost or stolen every minute? What about the fact that 1 in 10 computers are infected with a virus every month? Thanks to World Backup Day, an independent initiative that was started in 2011, awareness is being raised about…

The E-Learning Market – Cloud Computing Adoption

The E-Learning Market – Cloud Computing Adoption

The E-Learning Market  We’ve talked a fair bit about e-Learning and MOOCs (Massive Open Online Courses) technologies here on CloudTweaks over the past number of years. The industry is expected to continue to grow at a brisk pace as more and more firms and educational institutions start to adopt cloud based services.  Docebo has an excellent…

Sponsored Posts

How To Keep A Cloud (And Your Data) Inside Your Borders

How To Keep A Cloud (And Your Data) Inside Your Borders

The Cloud And Your Data One of the greatest challenges for companies considering a move to the cloud is in its very global and seemingly borderless nature. As an Internet-based technology, it is easy to assume that any data sent from A to B can take any one of a thousand paths, routed through cities…

Cloud Logo Sponsors

hp Logo CityCloud-PoweredByOpenstack-Bluesquare_logo_100x100-01
cisco_logo_100x100 vmware citrix100
Site 24x7


Contributor Spotlight

Established in 2009, CloudTweaks is recognized as one of the leading influencers in cloud computing, big data and internet of things (IoT) information. Our goal is to continue to build our growing information portal, by providing the best in-depth articles, interviews, event listings, whitepapers, infographics and much more.

Branded Content Programs

Advertising