Online Tools For Managing Your Virtual Office

Virtual Office Tools

Today, those with the necessary skill sets and employment experience are scattered across the globe, and virtual offices allow you to employ the right person for the right job, even if your head office is far from a particular talent pool. But managing remote offices and personnel requires a certain finesse not necessarily needed in a physical office. Thankfully, the cloud provides the structure and tools necessary to ensure fast communication and collaboration, reliable project management, and secure storage and operations.

Collaboration & Communication

Efficient business environments require regular, often real-time, communication, and various cloud-based software and app solutions make this possible. Organizations are able to go so far as archiving employee discussions for later reference via ‘chat rooms’ that make inter-office communication easy, and these solutions typically include mobile apps which let employees stay in touch wherever they are. A few solutions such as Convo, Flowdock, Slack, and Yammer provide basic versions at no cost, as well as a range of upgrades for purchase once you’re sold on their functionality.

Once the underlying communication system is in place collaboration is a lot simpler, but there’s a separate range of cloud tools designed specifically to enhance the cooperation of various virtual teammates. Allowing your workforce to collaborate on documents, presentations, code, and whatever else they might be teaming up on, cloud collaboration tools help prevent overlap while ensuring the job gets done. Hackpad and Evernote provide many document collaboration tools; Github stands as a fast and secure code receptacle and version control system; and XMind and MindMeister are some of the big players used for brainstorming ideas.

Project Management

Depending on your preferred development method, a comprehensive collection of cloud-based project management tools are available, but a few of the major providers are Asana, Basecamp, Jira, and Trello. These tools allow the delegation of tasks and progress monitoring, and the primary interface typically acts as the command hub with projects listed and linked to associated tasks. Project managers can create teams, assign tasks, and set deadlines, and those involved in each project are then able to update their own progress and track that of other project members.

Storage & Security

It’s important to understand the difference between cloud storage and cloud backup, but ultimately, they’re both necessary tools. Storing files on the cloud provides access across remote offices, and both SpiderOak and TeamDrive offer encrypted cloud storage solutions – along with many, many others. Using a storage service that offers synchronization is a must, as these solutions ensure the most up-to-date versions of files are available to all connected devices. Backing up workstations is a separate, essential function allowing the storage of the contents of Multiple Devices in one account. IBackup, Carbonite, and Mozy are a few of the enterprise solutions with easy management for multiple devices, fast upload speeds, and a host of useful add-ons.

Finally, just as in physical offices, security is a necessary element that needs to be considered. Along with the obvious anti-virus software requirements and reliable and responsible service provider testing, password control needs to be implemented. LastPass, Dashlane, and KeyPass are password managers with business and team capabilities that help employees follow correct password protocol and keep your remote offices protected.

By Jennifer Klostermann

Flexiant Tony Lucas

There Are Still Opportunities For Service Providers

Opportunities For Service Providers Service providers (SPs) still have a golden, but short-lived opportunity to commercialize the $266.4 billion cloud services market before AWS and others call it “game over.” By being more agile, able to ...
Threat Security

Azure Red Hat OpenShift: What You Should Know

Azure Red Hat OpenShift: What You Should Know What Is Azure Red Hat OpenShift? Red Hat OpenShift provides a Kubernetes platform for enterprises. Azure Red Hat OpenShift permits you to deploy fully-managed OpenShift clusters in ...
Ronald van Loon

The Future of Work: Confronting One of the Biggest Challenges of the Next Decade

The Future of Work Technologies like artificial intelligence (AI), machine learning (ML), and automation in all of its forms can augment human workers and enable them to pivot to more valuable work, and perform their ...
New York

From Y2K To NYC Parking Meters: Have We Learned Anything About Complacency In Cybersecurity?

Cybersecurity Complacency This past January – in what seems like a different world now – a story briefly hit the headlines and was seen as more of a quirk than a threat. It was soon ...
Jim Fagan

The Geopolitics of Subsea Connectivity

Subsea Connectivity Digital transformation and the migration of data and applications to the cloud is a global phenomenon. While we may like to think that the cloud knows no borders, the reality is that geopolitics ...

PROXY SERVICES

The CloudTweaks technology lists will include updated resources to leading services from around the globe. Examples include leading IT Monitoring Services, Bootcamps, VPNs, CDNs, Reseller Programs and much more...

  • Smartproxy

    Smartproxy

    Smartproxy is a rising star in the constantly growing proxy market. Smartproxy offers awarded customer service, impressive performance, and is serious about your anonymity (yes, cybersecurity matters). The latest features developed by Smartproxy are 30 minute long sticky sessions and Google Proxies. Rumor has it, the latter guarantee 100% success rate

  • Bright Data

    Bright Data

    Bright Data’s network is one of the most robust of its kind globally. Here are its stark advantages: Extremely stable connection for long sessions (99.99% uptime guaranteed). Free to integrate with our Proxy Manager which allows you to define custom rules for optimized results. Send unlimited concurrent requests increasing speed, cost-effectiveness, and overall efficiency.

  • Rsocks

    Rsocks

    RSocks team offers a huge amount of residential plans which were developed for plenty of tasks and, most importantly, has been proved to be quite efficient. Such variety has been created on purpose to let everyone choose a plan for a reasonable price, online, rotation and other parameters.

  • Storm Proxies

    Storm Proxies

    Storm Proxies' network is optimized for high performance and fast multi-threaded tools. You get unlimited bandwidth. No hidden costs, no limits on bandwidth. Try Storm Proxies 100% Risk Free. If you are not happy with the service email us within 24 hours of purchase and we will refund you.