June 29, 2016

Reducing Cost with Managed Printing Services

By Jennifer Klostermann

Managed Printing Services

This is a sponsored post written on behalf of HP MPS. 

Today’s business leaders recognize the value of shared services, significantly providing a wide range of enterprises with the sophisticated tools they need to compete with big business, while additionally driving costs down. But an area often overlooked in our tech-savvy world is the fundamental print service; a discreet amenity in any organization, but nonetheless essential to its operation. However, the management of traditional print services in an organization is a drain on IT teams, expending skills and time that should be providing more value elsewhere.

Managed Print Services

Printing can be a distracting burden in any organization, and with IT staff already struggling to control many other evolving technologies, there’s little time left for the advancement and security of printing technology. Enter the innovative Managed Print Services (MPS), actively managing a business’s printers for increased productivity and reduced costs. A leader in the field, HP indicates that office printing costs can be reduced by up to 30% when their products and services are appropriately implemented, with processes improved and efficiencies increased through targeted print strategy. Effective MPS also addresses the critical issue of security, much acknowledged when data is in its virtual form, but overlooked when in its physical printed output where unauthorized access can result in leaked confidential information.

MPS, when executed correctly, provides new and reliable printers which help increase productivity, and security monitoring and management solutions to help identify Vulnerabilities. HP asserts that organizations are able to establish unified, policy-based approaches to protecting data, strengthening compliance, and reducing risk; MPS connects the ‘print function’ with a digital approach to workflows and processes for better business control.

MPS Advantages from HP

  • Cost Savings

Reducing the use of consumables with strategies such as default mono printing and duplex printing, MPS cuts out wastage and improves the bottom line. A global market leader and visionary for MPS, HP engages with organizations of any size to increase operational efficiencies and security through a mix of fleet devices, both HP and non-HP.

  • Workplace Efficiency

Not only freeing up valuable IT staff, HP’s MPS means the management and deployment of devices and supplies from multiple vendors in a convenient and practical fashion. MPS also results in greater employee productivity through reduced device downtime.

  • Security

Indicating a greater focus than competitors when helping customers optimize document workflows and business processes with an industry-specific focus, HP provides comprehensive security services which include planning workshops, HP Imaging and Printing Security Centre, and the practical Security Advisory Services.

Will Your Business Benefit?

The advantages are clear, but every business is unique, and there really is no one-fits-all solution. To this end, HP has developed the Managed Print Analysis (MPA) tool which lets organizations assess the efficiency of their printing environment. The MPA tool takes a snapshot of the printing environment through a series of questions and provides an instant, customized report that pinpoints inefficiencies in the office printing network and points to tangible solutions HP MPS would provide. With their flexible and scalable solution, the HP MPS advantage is a strategic and consultative approach that benefits organizations of any size in every industry.

By Jennifer Klostermann

Jennifer Klostermann

Jennifer Klostermann is an experienced writer with a Bachelor of Arts degree majoring in writing and performance arts. She has studied further in both the design and mechanical engineering fields, and worked in a variety of areas including market research, business and IT management, and engineering. An avid technophile, Jen is intrigued by all the latest innovations and trending advances, and is happiest immersed in technology.
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