This is a sponsored post written on behalf of HP MPS.
The active management of an organization’s printers typically falls to IT teams, a thankless task ignored by most until something goes wrong. Managed Print Services (MPS) take this strain off already overworked IT staff, freeing them to focus on other strategic activities which better advance the business.
Already a leader in the space, HP has developed their own Managed Print Services that free you up to manage your business, while they oversee the administration of your printing. Not only does HP MPS take the strain off staff, both IT and general, it also reduces operating costs and controlling expenses while facilitating increased productivity. Partnership with HP promises a print environment powered with predictability, protection, and productivity through innovative hardware and software solutions. Now the sophisticated print management tools more often found in corporate giants are also available to small and medium businesses. Though enterprise organizations have a fair understanding of MPS, including workflow management, security considerations, and control of operating costs, many small and medium businesses don’t necessarily connect the digital approaches to workflows and process to a ‘print function’. This is where HP helps customers enhance document workflows and business processes through their superior, industry-specific focus.
Aside from simply administering print solutions, HP MPS removes the additional headache of keeping up with ever-evolving technology. IT managers who already have their hands full coping with the light speed progression of technology throughout the business can thus spend more time ensuring the rest of the business technology is relevant, effective, up to date, and secure.
Outside of the conventional asset insurance, few people consider the necessity of printer security. But in fact, with data sensitivity and security proving to be a crucial element in today’s business world, print security covers a broader spectrum and calls for cutting-edge and robust processes. Comprehensive security services provided by HP include planning workshops, the HP Imaging and Print Security Centre, and the user-friendly and hands-on Security Advisory Services. Notably, the HP Secure Print Analysis Survey (SPA) is a key benefit to all organizations. Assessing printer security, the SPA tool identifies opportunities for improving print security, and once the questionnaire is completed, you’re provided with a checklist of fundamental and advanced printer security protections interrelated with policies already implemented by your organization.
The multifunction printers in officers today are advanced devices allowing scanning, sending, and storage of information; any sensitive information exposed to unprotected devices creates a data security risk. Although network printers encourage streamlined business processes and improved productivity, without the necessary security they also, unfortunately, leave devices vulnerable to intrusion. The security focus areas HP studies through their SPA tool are comprehensive, encouraging an all-inclusive security solution.
- Devices must be assessed for their storage of user credentials and sensitive data, and that which is not encrypted must be regularly erased.
- Multifunction printers residing on the company network may be vulnerable to hacking and could provide an entry point for malware and viruses.
- Implementing central printer control can improve efficiency and totality of security solutions.
- Protecting input trays encourages better stock management and safekeeping.
Placing your devices under Managed Print Services is not only a cost-effective business solution, it’s a secure solution. With HP MPS managing and deploying devices and supplies from multiple vendors, you’re provided with a comprehensive solution that ensures devices are being used in the best way for both employees and your business.
By Jennifer Klostermann