Collaboration has been a longtime asset for workplace success, and the modern arrival of telecommuting has allowed even more collaborative options. Many successful companies have gotten off the ground without even having a dedicated office, instead choosing to compile a virtual team of specialists who collaborate with content management software. Traditional methods of collaboration like e-mail and phone work fine for checking in, but when it comes to the nitty-gritty of getting work done, content management software has proven highly beneficial for startups that rely on collaboration to produce results.
One major benefit of content management software over traditional collaboration methods is the ability of content management software to implement the cloud in storing documents and data. No longer do collaborators have to be contingent on e-mail servers or phone lines to access their work files. With cloud-based storage, content management software ensures file reliability, in addition to file security. Most CMS utilizes 128-bit encryption to prevent against even the most experienced hackers. Whereas e-mail can be potentially hacked into, the encryption of cloud-based content management software ensures that specified documents will be for your eyes only, or at least only the users you assign permission to.
In addition to the advanced security of a cloud-based content management system, the cloud grants users to access their files from anywhere, whether they’re on the beach or on a plane. This makes for endless collaboration possibilities. No longer do team members have to stick close to the company’s computer terminal to complete work. With cloud-based content management software, they can complete work while on a plane to a work meeting, enhancing preparation for both the work at hand and the upcoming meeting. Additionally, talented team members with hectic schedules will be vastly more accommodated, increasing a business’ likelihood of attracting desirable employees, and also making it easier for these employees to complete work on time.
The benefits of the cloud are numerous in addition to security and accessibility, and one major additional benefit for businesses is the ability of CMS to find files quickly. The speed of cloud-based storage makes it easy to find specific files, with search options that allow users to search by file type, date modified, user assigned to, and more. This elaborate customization makes completing tasks easier, especially when employees are required to reference previous work. Overall, cloud-based content management vastly improves collaboration methods, primarily due to increased security, flexibility, and accessibility. Businesses adept at collaboration should fully consider the advantages of content management software.
By Mike Mineo
Mike is a writer who has worked with a number of high-tech companies, most recently Contentverse, which is a user-friendly software that includes all the security, flexibility, and ease-of-access benefits in this article.
