Document Security: Cloud Collaboration and Mobility

Document Security

It is no secret that the cloud, combined with today’s mobile technologies, has had a huge impact on how the world does business. The ability to send documents, update presentations and check email from tablets and other mobile devices from anywhere, at any time, offers many cost and time saving benefits. And with Gartner’s recent prediction that more than 100 million media tablets will ship worldwide in 2012, updating and sharing documents on the go will become even more common. As this trend continues to grow, it is important to consider the risks and take the proper steps to protect your company’s most sensitive information.

What are the risks?

There are a few aspects of document sharing via mobile devices that should be considered when determining a company’s level of vulnerability. Companies should ask the following:

1. What happens if an important document is sent to the wrong person by mistake? Over 80 percent of Data leaks are accidental. For Instance, the wrong recipient can be copied on a sensitive email or an employee could attach the wrong document to an email by mistake.

2. What security measures are in place once a document has left the organization? There are a number of solutions for securing information that is shared internally, but those security measures no longer apply once the document has left the organization. Also, consider what might happen if a hacker or disgruntled employee gains access to the company’s IT infrastructure.

3. What happens if an executive’s laptop or mobile device is lost or stolen? If sensitive information is accessible from the device, it can wind up being leaked to the media or shared with competitors, which can be costly and embarrassing.

Protection that extends beyond the mobile device

If your company issues mobile devices to its employees, you most likely use a mobile device management (MDM) solution, but most MDM solutions do not provide protection for documents that live on tablets and mobile devices. MDM solutions can remotely wipe a device clean, but only if the device is managed by the enterprise. If an employee uses a personal device for business, an MDM solution is completely ineffective. To truly protect a company’s most sensitive information, employ a solution that allows you to have complete control over the lifecycle of a document.

Most data that is shared via tablets and smartphones is done so due to its high priority. Often, this data is mission-critical and would cause great concern if it were to be shared with an outside party. While you can’t prevent an employee’s mobile device from being lost or stolen, you can implement a solution that gives you the ability to destroy the documents contained on the device in the event that the mobile device is compromised. Your document security solution should also allow you to track the lifecycle of a document so you are always aware of who has read, printed or forwarded the information. That way you can track any data breach or leak attempts back to the source and destroy the document at a moment’s notice if needed.

A company’s intellectual property is its most precious resource and businesses need to keep its safety top of mind. The most secure solutions are the ones that will keep up with the ever growing advances in cloud technology, especially when dealing with a mobile workforce.

By Adi Ruppin, Vice President of Business Development at WatchDox

David Loo

The Long-term Costs of Data Debt: How Inaccurate, Incomplete, and Outdated Information Can Harm Your Business

The Long-term Costs of Data Debt It’s no secret that many of today’s enterprises are experiencing an extreme state of data overload. With the rapid adoption of new technologies to accommodate pandemic-induced shifts like remote ...
Alex Tkatch

Dare to Innovate: 3 Best Practices for Designing and Executing a New Product Launch

Best Practices for Designing and Executing a Product Launch Nothing in entrepreneurial life is more exciting, frustrating, time-consuming and uncertain than launching a new product. Creating something new and different can be exhilarating, assuming everything ...
Doug Hazelman Cloudberry

Managing an Increasingly Complex IT Environment

Managing Complex IT Environments The hybrid work model is here to stay—at least for the time being. That’s how things feel in these still uncertain times. This new way of work that has evolved from ...
Fernando Castanheira

How the Shift to Hybrid Work Will Impact Digital Transformations

The Shift to Hybrid Work Before COVID-19, most enterprises had a digital transformation in flight, but the pandemic threw those programs into hyperdrive. Scrambling to accommodate workforces that were suddenly working online and mostly from ...
Jim Fagan

The Geopolitics of Subsea Connectivity

Subsea Connectivity Digital transformation and the migration of data and applications to the cloud is a global phenomenon. While we may like to think that the cloud knows no borders, the reality is that geopolitics ...

CLOUD MONITORING

The CloudTweaks technology lists will include updated resources to leading services from around the globe. Examples include leading IT Monitoring Services, Bootcamps, VPNs, CDNs, Reseller Programs and much more...

  • Opsview

    Opsview

    Opsview is a global privately held IT Systems Management software company whose core product, Opsview Enterprise was released in 2009. The company has offices in the UK and USA, boasting some 35,000 corporate clients. Their prominent clients include Cisco, MIT, Allianz, NewVoiceMedia, Active Network, and University of Surrey.

  • Nagios

    Nagios

    Nagios is one of the leading vendors of IT monitoring and management tools offering cloud monitoring capabilities for AWS, EC2 (Elastic Compute Cloud) and S3 (Simple Storage Service). Their products include infrastructure, server, and network monitoring solutions like Nagios XI, Nagios Log Server, and Nagios Network Analyzer.

  • Datadog

    DataDog

    DataDog is a startup based out of New York which secured $31 Million in series C funding. They are quickly making a name for themselves and have a truly impressive client list with the likes of Adobe, Salesforce, HP, Facebook and many others.

  • Sematext Logo

    Sematext

    Sematext bridges the gap between performance monitoring, real user monitoring, transaction tracing, and logs. Sematext all-in-one monitoring platform gives businesses full-stack visibility by exposing logs, metrics, and traces through a single Cloud or On-Premise solution. Sematext helps smart DevOps teams move faster.