March 21, 2016

How Collaboration Technology Is Shaping the Modern Workplace

By Jennifer Klostermann

Collaboration Technology

Thanks to the innovation and constant developments of the Cloud, organizations have a global reach both front of house with regards to customer access, service delivery, and product expansion, as well as in the backbone of their establishments via remotely located employees and offices. Statista forecasts the number of smartphone users to reach 2.08 billion in 2016, making it clear that now, more than ever before, we are a mobile world.

Collaboration Technology

(Image Source: Statista)

This increase in mobile connectivity has fostered a culture of real-time communication and instant gratification, and successful organizations take advantage of this immediacy of information.

Instant Information

Though business collaboration tools connecting divided employees have long been available, recent technology has made them practical, user-friendly, and immediate. Multisite offices communicate promptly with one another, and remote workers need never be out of the loop. Moreover, getting a team together for a meeting need not be a scheduling ordeal should collaboration tools that make it possible to connect via any device from anywhere be implemented.

Teamwork

Effective teamwork promotes organizational strength through unity and support, and a recent study from Dimension Data found that collaboration technology is essential to driving teamwork. Properly informed and connected teams are better able to work in harmony and thereby accomplish tasks quickly and deliver promptly. Furthermore, making relevant materials and information instantly accessible, with updates and revisions immediately implemented, can reduce duplication of effort, diminish time requirements, and improve employee satisfaction and working relationships.

Face-to-Face Interaction Surmounting Remote Challenges

Though the telephone, and more recently email, make it possible to communicate quickly, these tools have never quite managed to achieve the level of communication that face-to-face engagements accomplish. Just as a picture paints a thousand words, so visual communication provides the necessary appreciation of emotion and nuance conveyed through body language. With better communication comes greater cooperation, enriched comprehension, and fruitful collaboration.

Collaboration Technology

Today’s collaboration technology is quickly advancing, and effective systems provide the tools for satisfying teamwork through instant information and superior interpersonal communication. Says Bogdan Carstoiu, CEO of Hubgets, “[People] want instant communication because they have it everywhere outside the office and it’s a great way to stay in touch with everyone.” Hubgets delivers a user-friendly solution that breaks down distance barriers, keeps track of and organizes communications, and unites employees, whilst carefully guarding against intrusion through intuitive features designed from ground up to reduce interruptions and enable users to take charge of their time. “Our challenge,” explains Carstoiu, “was to build an application that doesn’t abuse people’s time and limits the number of interruptions. This is totally different to what most apps try – to capture the entire user attention.”

Successful businesses are no longer relying on email chains and second-hand telephone conversations that tend to lose track of core focuses with each forward or rendition, but instead are shaping their workplaces to be efficient, information-driven, and concentrated hubs that provide fulfilling and gratifying engagement through better collaboration technology. Hubgets is a browser-based collaboration solution that helps employees instantly share knowledge through chat, voice, and video, eliminating distractions and contrivances which interfere with productivity. The app solves the paradox of keeping employees connected and well informed while providing them with a collaborative environment that allows them to take hold of their time and focus on their work.

Designed to natively gather and centralize the information available in communication flows between employees and with people outside the company, Hubgets creates a valuable knowledge base that all employees benefit from. The advanced search engine at the core of the app enables employees to instantly find the information they need. Due to the instant access to the knowledge produced on projects and tasks, employees work more efficiently and deliver end-results much faster.

In Hubgets, communication flows converge into workflows that remain transparent at all times. Managers have full visibility over work progress and can track information flowing in and out the company. By working with that kind of transparency and having the tools to access, use, and reuse the company knowledge, employees and managers are much more likely to become more productive and achieve business goals.

By Jennifer Klostermann

Jennifer Klostermann

Jennifer Klostermann is an experienced writer with a Bachelor of Arts degree majoring in writing and performance arts. She has studied further in both the design and mechanical engineering fields, and worked in a variety of areas including market research, business and IT management, and engineering. An avid technophile, Jen is intrigued by all the latest innovations and trending advances, and is happiest immersed in technology.

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